Job Description Summary
The Administrative Assistant provides critical support to the International and Israeli Campaign Divisions, part of the Greater Miami Jewish Federation. The Greater Miami Jewish Federation is the heart of the Miami Jewish community, convening community members who envision, plan, and raise funds for a strong and vibrant Jewish future. Federation mobilizes human and financial resources to care for those in need, strengthen Jewish life, and advance the unity, values and shared purpose of the Jewish people.
This position requires professionalism, discretion, strong organizational skills, and the ability to manage multiple priorities in a fast-paced nonprofit environment. The Administrative Assistant also serves as a welcoming presence for volunteers, donors, and community members.
Essential Functions and Responsibilities
- Manage calendars, schedule meetings, and coordinate logistics for staff and lay leaders
- Become a proficient user of the Federation’s donor database program
- Run weekly thank-you letter mailings through the donor database
- Generate and organize reports from the donor database
- Coordinate personalized donor and volunteer communications, including milestone acknowledgments and condolence messages
- Maintain contact lists and board/committee lists
- Research information on contributors and non-contributors when requested
- Ensure readiness for meetings/events – order food, book rooms, prepare materials, send electronic communications, etc.
- Assist with events including recruitment, couvert collection, registration, and on-site support
- Process invoices, expense reports, petty cash, and maintain accurate records
Qualification & Skills
- Proficiency in Microsoft Word, Excel, and PowerPoint; experience with donor databases preferred
- Strong organizational and time management skills with ability to prioritize and meet deadlines
- Excellent written and verbal communication skills in English, with a professional telephone demeanor; knowledge of Hebrew and/or Spanish is a plus
- Outstanding interpersonal skills including patience, courtesy, and cultural sensitivity in working with volunteers, staff, and vendors
- Ability to adapt to changes, manage competing demands, and work independently
- Strong attention to detail and ability to maintain confidentiality with sensitive information
- Dependability, punctuality, and willingness to take initiative and seek feedback
- Familiarity with Jewish culture and communal life is a plus
- Ability to work evenings and weekends for event support, as needed
- Performs additional duties as required to support departmental goals and organizational objectives
Compensation & Benefits
The salary range is $23 - $28 per hour, commensurate with experience.
The Greater Miami Jewish Federation offers a comprehensive benefits package that includes:
- Medical, dental, and vision insurance
- Group life insurance
- 401(a) & 403(b) retirement plan with employer contribution
- Generous paid time off, including vacation, sick leave, and 13–21 paid holidays annually
- Parental leave benefit
- Flexible spending accounts (FSA)
- Professional development opportunities
- A collaborative, mission-driven work environment
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without reasonable accommodations.
This is a sedentary role; Physical requirement of being able to lift 15 pounds at times. The position primarily involves working at a desk, sitting for extended periods while using a computer, phone, or other digital devices.
Equal Opportunity Statement
As an Equal Opportunity/Affirmative Action Employer, the Greater Miami Jewish Federation celebrates and welcomes people of all identities and backgrounds. All qualified applicants will receive consideration for employment without regard to sex, sexual orientation, gender identity, gender expression, race, color, religion, disability, national origin, age, marital status, familial status, pregnancy, genetic information, ancestry, citizenship status, veteran status, actual or perceived status as a victim of domestic violence, dating violence, or stalking.
If you require a reasonable accommodation to participate in the application process, please contact us at [email protected].
About The Greater Miami Jewish Federation
Since 1938, the Greater Miami Jewish Federation has been a unifying force for Jewish community-building and philanthropy. We work to enrich the quality of Jewish life in Miami-Dade County by bringing comfort and hope to the vulnerable and by investing in programs that build Jewish knowledge, identity and peoplehood ensuring the next generation of Jews.
The Annual Federation Campaign raises tens of millions of dollars each year to fund agencies locally including Jewish day schools, synagogue religious schools and Jewish community centers, as well as numerous social-service programs to care for those in need in Miami.
The Greater Miami Jewish Federation is always looking for dedicated professionals who share our values.
Thank you for considering a career with The Greater Miami Jewish Federation!
Application Process:
Please submit your resume