Director of Facilities

UJA Federation of New York | New York, NY, United States

Posted Date 10/28/2022
Description

About the Organization:

UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year.

Visit our career site to learn more: https://recruiting.ultipro.com/UNI1075UJAF

 

Position Summary

 

The Director of Facilities manages the day-to-day operations, maintenance, and capital planning for 130 East 59th Street. This 17-story, 249,000 square foot office building includes the headquarters of UJA-Federation of New York, offices of numerous commercial tenants, and retail space owned by a third party. The Director serves as building manager for the entire building and as facilities manager for UJA, which occupies approximately two-thirds of the building. The Director reports to UJA’s CFO and supervises the building engineers, maintenance staff, and porters. The Director interacts regularly with the Security/Fire Safety team, Purchasing, Accounting, HR, IT, Legal, Conference Center, and executives and office managers of commercial tenants.

 

Job Responsibilities

 

  1. Facilities/Building Management & Operations

Within the UJA space, the Director is responsible for planning, space allocation (in coordination with Human Resources), relocations, and general maintenance.  In the commercial office space, the Director reviews drafts of tenant leases and work letter agreements with CFO and UJA Legal department; manages permitting and construction of tenant spaces where required; ensures compatibility of tenant installations with the building’s HVAC, electrical, fire suppression, and alarm systems; coordinates tenant move-ins and move-outs; and serves as the principal point of contact for tenants.  He/she is responsible for obtaining and renewing all permits required in connection with operation of the building under applicable building, fire, health, and energy codes.  The Director has hands-on responsibility for energy management to ensure compliance with applicable codes and minimize energy cost   

 

  1. Contract Administration

The Director negotiates and administers service contracts for:  janitorial services; waste and recycling removal; exterminating; maintenance of elevators, HVAC & BMS systems, cooling towers, steam system, Class ‘E’ and central station fire alarm systems, and security camera and alarm systems; and other vendor services.  He/she prepares and monitors the building operating budget and codes invoices to ensure proper accounting of expenses.  He/she evaluates and establishes plans for capital improvements, major repairs, and equipment replacements, selects and manages consultants and contractors to perform the work and negotiates related contracts, and reviews and approves related invoices. The Director interfaces with the Legal, Accounting, and Human Resources departments to ensure that UJA protocols and policies are implemented.  

 

  1. General Maintenance

The Director oversees building engineering, porter, and maintenance staffs and coordinates night cleaning services. Staff reporting to the Director are responsible for operation and maintenance of air conditioning, electrical, heating, and plumbing systems, lamp replacement, custodial services, locksmith, painting, metal refinishing, furniture repairs and general cosmetic repairs. He/she coordinates interdepartmental moves and office / workstation furniture modifications for UJA as well as capital projects for tenants that are required to be performed by the landlord pursuant to lease terms.  The Director provides support, expertise, and coordination to other UJA departments as needed for projects or events.     

 

Prior Experience/Competencies

  • 10 + years of related building experience, 5 + years of management experience.
  • Background in coordinating project teams of architects, engineers, contractors, vendors, and construction trades. 
  • Familiarity with disaster recovery plans, EAP Fire Life Safety plans, New York City energy efficiency codes, LEED, NYC DOB and FDNY regulations, and smart building technology.
  • BS in Architecture or Engineering degree required. Architecture or Engineering license preferred.
  • Thorough knowledge of DOB Now, BMS systems, and Microsoft Office 365 (including Excel, Word, and Outlook).
  • Good written and oral communication skills.
  • Strong analytical skills.
  • Ability to interact positively with UJA staff and building tenants.

 

How to Apply:

Equal Opportunity Employment. Only qualified applicants will be contacted. Please submit your application directly to our job board at https://recruiting.ultipro.com/UNI1075UJAF.

 

Salary Information:

The salary range for this role is $165,000 - $175,000; commensurate with experience and qualifications listed above.

 

Great Perks. Because We Appreciate Great Employees.

Time Off

We offer a generous number of vacation days and have the Jewish holidays off as well. Fridays our offices close early (October to March at 3:00 pm and April to September at 4:00 pm). All so you can relax and recharge.

Health Care

UJA provides a top-tier medical and dental plan, along with a flexible spending account. We also offer life insurance. And for a small cost you can take part in on-site yoga and exercise classes at our Manhattan office. Wellness matters to us. 

Planning for Retirement

UJA employees can enroll in a pension plan and tax deferred annuity. 

Career Development

Classes, workshops, and compelling speakers will keep you at the top of your game. 

Community

We come together as a staff to commemorate holidays (from Rosh Hashanah to MLK Day), volunteer at nonprofits, and celebrate our accomplishments together. (Our chocolate chip cookies are legendary!) 

Some More (Yes, more!)

We also offer a backup childcare program. And a commuter benefit plan. So you can get to work and feel good about it. 

Also, a lot of the times, we’re wearing jeans.

 

Duration
Full Time
Categories
Director | Other
Organization Type
Federation
Benefits
Retirement Plans | Dental | FSA | Kosher Food Option Available | Leave Early for Shabbat | Life Insurance | Medical Insurance | Paid Holidays | Paid Vacation | Parental Leave | Sick Days
Job Location
US

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