Executive Director

Congregation B'nai Israel | Rumson, NJ, United States

Posted Date 5/09/2022
Description

 

Executive Director Job Description 

The Executive Director is the head administrator and CEO of the synagogue’s operations.  It is the function of the Executive Director to make it possible for the congregation, our Rabbi and professional staff, and our lay leadership to fulfill their missions as effectively as possible. S/he partners with clergy, professional staff and volunteers to develop, execute and evaluate policy, and to build and manage the human and physical resources of the synagogue.  The Executive Director also provides support to synagogue committees, fundraising endeavors, and special events.

 

Building Operations:  Administration/Management

The Executive Director is responsible for the overall management and supervision of synagogue administrative affairs, including supervisory responsibility for all maintenance, technology, security, full and part-time support staff, and outside contracted personnel.   

The Executive Director is responsible for the day to day smooth operation of the building and all systems associated with the building. S/he shall be responsible for hiring, training, supervision, mentoring, evaluating, and terminating (when necessary) all personnel under his/her purview as required to meet the congregation’s objectives.  The director shall know and oversee what needs to be done and shall take prompt, appropriate action.

 

  • Will be responsible for ensuring the cleanliness and neatness of the property inside and out.
  • Will conduct a regular walk-through of the building and identify needs to be attended to and guide/support maintenance personnel on: routine building maintenance, safety and security of building and grounds.  
  • Will prioritize and take action on identified emergency items immediately.
  • Will maintain the property in a safe condition: authorize necessary repairs and maintenance; provide on-site supervision of repairs, cleanups, renovations and expansion projects
  • Will make routine and major purchases for office and building operations.  Will report to the  Board of Trustees when extraordinary purchases are anticipated and required.  
  • Will manage relations with service suppliers and contractors and make recommendations to the Operations VP and House Committee as appropriate.
  • Will obtain competitive bids for services, projects and contracts; and participate in negotiations for premises’  leases, contracts and commitments to initiate new contracts as needed.  
  • Will regularly review all ongoing service contracts.
  • Will ensure the working order of all systems, and if not, secure their expeditious repair.  Establish a regular schedule to oversee routine maintenance needs of the building and grounds, including but not limited to HVAC maintenance, technology, seasonal cleanups, etc. 
  • Will negotiate adequate insurance coverage for the buildings and their contents.

 

  • Will ensure that all security and safety systems are regularly checked and functioning.

 

  • Will be responsible for ensuring the employees under his/her supervision are fulfilling their responsibilities and will provide appropriate supervision and feedback. 
  • Will check the employees’ work performance regularly and provide direction on what needs to be accomplished. 
  • Schedules and checklists to be established for the daily, weekly, monthly responsibilities across areas of the building. Will develop and maintain a program of preventive periodic maintenance with appropriate staff. 
  • Will immediately address any performance issues to ensure the efficiency of the facility’s operations. 
  • Will periodically evaluate, and annually evaluate in writing, all employees under his/her supervision, and provide a copy to the Operations VP and President. 
  • Will efficiently communicate synagogue scheduling and functions with all staff to reduce extraneous meetings.

 

  • Will be responsible for the parsonage, including the needs of the Rabbi to keep the parsonage in good repair. 
  • Routine maintenance should be scheduled (grass cut, gutters clean, etc) and emergency needs shall be attended to immediately. 

 

  • Will serve as a liaison to members using synagogue facilities.
  • Will maintain calendar and schedule availability/use of the building for regularly scheduled meetings and functions; as well as funerals, weddings, baby namings and special events.  
  • Will recommend and implement policies and guidelines for facility use, including life cycle events, non-member use, catering and security requirements. 
  • Will be responsible for implementing a work order system for room setups, special custodial requests and repairs.
  • Will help with event and room set ups during regular work hours; attendance may be required to help with set ups and management of evening and weekend programs.
  • Will ensure that religious life and rituals of the synagogue are addressed; i.e needs for services and holidays; Yahrzeit information, etc. 

 

  • Will ensure the facility adheres to all local, county, state and federal codes and regulations.
  • Will manage relationships with local police and fire department; coordinates drills and safety training with other professional staff and the police department.
  • Will partner with lay leadership to determine the most effective and appropriate safety and security plan and policies. And, ensure that all safety and security policies, procedures and technologies are properly implemented and followed.

 

  • In coordination with lay leadership, will implement a long range vision, reflecting the congregation's priorities.

 

Office Responsibilities:

  • Manages synagogue office, including answering email/phones, greeting visitors, managing office supplies and equipment inventory, and performing general clerical functions
  • Manages the front door and other entrances to ensure that all who come to the building are greeted in a prompt and friendly manner, and that there is staff available to greet members or guests during the synagogues operating hours. 
  • Will establish and maintain effective communication (bulletins, upcoming events, weekly service), both electronic and hard copy, throughout the synagogue community. 
  • Manages membership and prospect communications through use of ShulCloud, Constant Contact, and email, and distribution lists.
  • Communicate effectively and personably with congregants and make sure their needs are met in a timely manner.
  • Provides initial contact with prospective and new members, offering information on services, programs and fees.
  • Authors and updates website content regularly to ensure the website is current.
  • Manages social media accounts and posts to social media regularly.
  • Will provide public relations information to the broader community to highlight synagogue events and programs..
  • Provides marketing support: distributes press releases, creates flyers and other communications.
  • Maintains a synagogue-wide calendar for events, meetings and building usage.
  • Provides event coordination and support, including managing the logistics for community events, program RSVPs/registrations, materials and communications with attendees.
  • Assists when asked to prepare materials for synagogue meetings, and attends meetings when necessary.
  • Must be familiar with the basic operations of all systems and equipment used in the office and building 
  • Provides routine technical support and training on all systems (computer, sound, video, phone and security) and office equipment (copiers, postal meters etc.)
  • Provides oversight and technical support for live streaming, Zoom, etc.  

 

  • Continually seeks opportunities to improve communication and technology. 
  • Takes on projects and other administrative duties as assigned.

 

Support Administrative Efforts of Others: 

Provides administrative support for the Rabbi.  Works closely with the staff, President and Officers to ensure that the mission of the congregation is carried out effectively.  

  • Assist the Rabbi to arrange for funerals and other life cycle events, including but not limited to weddings, B’nai Mitzvah, baby namings, circumcisions, etc.
  • Assist the Gan Director, Religious School Director, and Clergy to aid in the success of the Preschool program, Religious School and the synagogue in furthering the mission of CBI.
  • Assists with other staff to coordinate B’nai Mitzvah logistics and scheduling.
  • Supports the Board of Education and program registration to ensure that Gan and Education Directors have what they require to implement their programs and to effectively perform their responsibilities. 

Budget and Revenue and Financial Operations:

Assists the part-time bookkeeper in tracking revenue and expenditures, payroll, and the preparation of financial statements.  

  • Ensures that financial records (checks, etc.) are processed promptly, and that all financial transactions are conducted at the highest levels of integrity and professionalism.
  • Supervises and follows up on the collection of dues and assessments, including delinquent dues and pledges.
  • Assists in the planning and implementation of fundraising activities.
  • Manages the rental of the gym, social hall, etc. to outside renters. Solicits new business and routinely evaluates and updates rental rates to match the market.  

Board Support: 

  • Attends Executive Committee when invited by the President and all Board of Trustees meetings 
  • Principal staff liaison to  the Board of Trustees and Executive Committee
  • Other duties as assigned by the Operations Vice President and President

Reporting Structure:

The Executive Director shall report directly to the Vice President of Operations and on a dotted line basis to the President of CBI, and shall be reviewed yearly by either or both. 

Hours:

  • The Executive Director shall work typically from 8:45 AM - 4:45 PM when Gan is in session. On days when religious school or special events are taking place, these hours may be adjusted. The Director shall work on Sunday during religious school hours, shall arrive one half hour prior to the start of school and end fifteen minutes after the close of school. On days when special Sunday events are occurring past the conclusion of religious school, the Director shall stay under fifteen minutes after the event has concluded. 
  • The Director shall be present for special events the synagogue conducts throughout the year including lifecycle events. 
  • When working on Sunday, the director shall be off on a day to be arranged with the Operations VP and/or President. The day off shall not conflict with special events or lifecycle events. On weeks when the building is closed for holidays, where the Executive Director’s attendance is not required, the director shall not be entitled to a day off. 
  • The Director shall be expected to be present at special functions and services to ensure that events run as planned.  
  • During the summer, the Executive Director shall work Monday through Friday with one optional remote day to be determined. 
  • The Director shall report to the building during an emergency, if needed,  including on weekends, evenings, or holidays.
Categories
Executive Director | Synagogue Director
Organization Type
Synagogue
Job Location
US

Share this job

Part Time, Seasonal, and Contract Nonprofit Jewish Communal Jobs

Nonprofit Jewish Communal Jobs Online

Weekly Email Subscribers