Logistics Coordinator

Job Description:  The Jewish Graduate Student Initiative (JGSI) is seeking a talented and motivated Logistics Coordinator to assist with all aspects of our program and event operations on a part-time basis. The ideal candidate is a detail-oriented, punctual, and passionate self-starter, capable of multitasking and working independently while being a team player. The Logistics Coordinator will serve as the primary point person for logistics and operations of all organization programs and events, including on-campus events and national programs. This position can be done remotely from anywhere in the US!

Responsibilities:

• Coordinate logistics and operations for all organization programs and events, including hundreds of on-campus events and national programs (Partner Summit, JELCON, Fellowship, Connect, etc)
• National program operations and logistics may include but are not limited to printing, nametags, food ordering and coordination, hotel and/or even space coordination, livestream and A/V needs
• Liaise with both students and National Engagement Coordinator for campus requests
• Keep track of and stay on top of all campus Event Requests and Speaker Requests
• Set up event profiles on the events calendar and update the website for each event
• Manage pre and post-event registration collection
• Order food and supplies for each event and coordinate remote delivery/drop-off/pickup
• Manage Eventbrite for paid events
• Negotiate catering menus and invoices and pay invoices for events
• Process reimbursements for students as needed
• Coordinate delivery with vendors for large-scale events
• Coordinate nametags and other supplies
• Arrange printing of holiday related graphics and any other printing needed by students at nearby Fedex locations
• Take on any administrative task as needed

Requirements:

• Bachelor’s Degree
• Demonstrated experience with MS Office; preferred experience with various online applications such as Eventbrite, Dropbox, Google Apps, CRM software, Jotform, Asana, Slack, and QuickBooks Online
• 2+ years’ experience in operations, administration, or event management
• Understanding of the laws of Kashrut, Shabbat, and appreciation for the Jewish holidays

Most Essential Skills:

• Positive, Can-Do attitude, willing to take on any task with a big smile!
• Excellent organizational skills
• Detail-oriented
• Deadline oriented
• Flexible team player
• Ability to build and maintain relationships with partners