Assistant Director, Business & Rentals

Camp Daisy & Harry Stein
Assistant Director, Business & Rentals/Retreats

Camp Daisy and Harry Stein is seeking a dynamic, detail-oriented professional to join our team as an Assistant Director.

Camp Stein, owned and operated by Congregation Beth Israel in Scottsdale, is a unique and exciting place. A Jewish overnight summer camp nestled in the majestic Bradshaw Forest of Prescott, Arizona, it is a place where campers and staff discover more about themselves, their abilities, & their Judaism.

This Assistant Director interacts regularly with our camp community. Whether in conversation with parents or planning retreats, discussing rental opportunities, or negotiating contracts, this team member has exceptional communication skills and works toward building a positive community experience for all. We are looking for someone with excellent organizational skills, an interest in sales and recruitment, and is committed to the mission and values of Camp Stein. Our team culture is supportive, creative, and flexible, and based in Jewish values. If you are an enthusiastic team player, possess excellent interpersonal skills, and have a love of all things camp, we hope you’ll join our team.

What you’ll do:

Throughout the year, you’ll interface with camper families and rental clients, supporting their camp experience. You will lead efforts to identify and cultivate new clientele and seek opportunities to expand Camp Stein’s rental business as a source of revenue. In partnership with the camp director and associate director, you’ll plan and prepare for the summer camp season through communication with camper families, staff members, and vendors. During the summer, you’ll join the camp team at camp in Prescott, focusing primarily on office administration and parent-facing communication. This staff member reports to the Camp Director.

Day-to-day tasks and projects may include:

1. Year-Round – At CBI and Retreats at Camp
   1. Retreat Business:
      1. Own and drive profitable growth of off-season rental & retreat business
      2. Develop marketing materials and strategy; implement and review our strategy regularly
      3. Coordinate all needs with rental clients, including contract process and event-planning support
      4. Act as concierge during events (at camp)
      5. Post-event follow-up including invoicing, payments, and surveys
   2. Summer Planning & Preparation:
      1. Coordinate summer and event merchandise (SWAG)
      2. Plan and lead implementation for Camp Stein retreats, Open Houses, and camp tours
      3. Trip/Travel planning for programmatic and administrative needs
   3.  Administration:
      1. Oversee and track camper registration and enrollment, invoicing, & parent communication
      2. Database management and oversight, including seasonal/financial set-up and close-out, applications, form management & intake processing
      3. Vendor management: Vendor contracts, scheduling of vendors, etc.
      4. Assist with administrative tasks related to annual campaign, capital campaigns, and legacy programs

2. Summer Season (May 15 – July 31) – At camp
   1. Program & Communications:
      1. Trip/Travel Coordination and logistics, including transportation for programmatic & administrative needs
      2. Welcome and serve as liaison for guests at camp
      3. Coordinate summer communications including newsletters, Shabbat emails, and cabin notes
      4. In partnership with camp photographer, manage online photo albums
   2.  Administration:
      1. Maintaining efficient office space and operations
      2. Answering phones and responding to parent questions, ensuring follow-up to all calls and emails
      3. Maintain process for supply inventory and procurement of supplies
      4. Track purchases and maintain on-going communication with Controller
      5. Ongoing coordination with vendors, security personnel, trip providers, transportation etc.
   3. Retreat Business:
      1. Ongoing marketing of the camp facility
      2. Schedule and provide tours to potential clients
      3. Execute contracts, prepare for rental season

This is not all-inclusive, and some portfolio items may change or be added throughout the year. Camp is a fast-paced environment, and each member of the team is an integral piece in ensuring the smooth functioning of the full community.

Requirements:

• Bachelor’s degree
• An ability to think critically and creatively, with outstanding problem solving and communication skills, and a commitment to a positive customer experience
• Extremely well organized with excellent time management skills; ability to manage multiple projects simultaneously with attention to detail
• Comfortable navigating various forms of technology, including experience in database management and social media platforms; experience with CampMinder is preferred
• Experience in business sales techniques and strategy
• Prior experience developing and implementing marketing & communications strategies is preferred
• Inclination to be caring, empathetic, and open-minded
• Knowledge of or previous experience with summer camping and/or Camp Stein community is preferred
• Based in Scottsdale, AZ, office during the months of AUG-MAY; live on-site at camp JUNE-JULY

What you’ll receive:

• Salary commensurate with experience, $45,000 - $55,000
• A comprehensive benefits package including medical & dental health insurance coverage
• Paid time off and paid holidays (federal and religious holidays)
• Professional development opportunities

Application Instructions:

To apply, please submit a resume, cover letter, and three professional references to [email protected]. Please reference “Assistant Director” in the subject of your email.