Camp Poyntelle has been making children’s summer dreams come true since 1947. As a premier Jewish summer camp, we offer a traditional sleepaway experience while fostering a strong Jewish identity and values-based culture. Participants will make amazing memories, and lasting friendships amongst a nurturing and compassionate staff.
Position Summary:
The Associate Director of Camp is a full time, senior leadership position at Camp Poyntelle who reports directly to the Senior Director. This role has a hand in all things camping, from camper recruitment, family communication, and staff supervision, to vendor relations, program operations, and transportation. This individial is a partner in all decision making and camp supervision with the Camp Director and Assistant Camp Director. The role requires an ability to travel the New York/New Jersey/PA area on a frequent basis, and to further locations on occasion as well. This role also requires an ability to work after-hours and on weekends on occasion, to match-up with recruitment and family engagement opportunities. The Associate Director is expected to live up at camp for the majority of June to August, with flexibility to be at our Preston Township, PA campsite at various points in May and September to support Pre & Post camp needs.
Camp Poyntelle is undergoing a transition in both this role and the Senior Director role, 2/3 of the year-round director team. This provides a wonderful opportunity for a new Associate Director to help craft their own job description, in balance with their own skillset and the skillset of the Assistant Director and Senior Director. The responsibilities below are intended to be a resource on some, but not all, of the responsibilities that an Associate Director can expect.
Recruitment Responsibilities:
- Actively participates in camper recruitment, attending recruitment events and speaking to prospective families situationally
- Travels when opportunities for family engagement and further recruitment present themselves
- Works occasional weekends at camp fairs, community events, and more to increase awareness of Camp Poyntelle
- ACA Accreditation – oversees that each summer we are following all guidelines. Every 5 years is the main person preparing accreditation materials during the winter, then oversees the visit by the ACA.
Program Responsibilities:
- Works with Camp Director and Assistant Director ensure daily schedule and program calendar is rich with engaging opportunities for campers
- Coordinates out-of-camp trips with appropriate personnel internally and externally
- Solicits and navigates vendor relationships that are related to camp programming
- Leads camp-wide programs as appropraite, particularly the special programs like Color War
- Assists area heads in their development of meaningful curriculum and in their program ordering
Staffing Responsibilities:
- Works with the director team to interview and hire program staff from the United States and around the world
- Develops the various staff training weeks and sessions alongside the Camp Director and Assistant Director
- Supervises the seasonal staff, including leadership staff members, support staff, and program staff
Daily Operations & Systems Management:
- Ensures all areas in camp have what they need to operate successfully, including maintenance, housekeeping, laundry, health center, and food service
- Monitors each support area daily. Works in coordination with the camp director, head of maintenance, health center manager, and the food service director to address camp needs
- Takes the initiative to identify and resolve systems issues throughout camp, regardless of the area
Transportation & Logistics Management:
- Orders and manages all bus and car rentals for the summer
- Organizes logistics for camper arrival, departure, and visiting day
- Plans all camp trips in partnership with the program team. Secures contracts, ensures staff readiness, and prepares logistics of all out of camp trips
- Organizes logistics for staff arrival and departure
- Coordinates staff day off transportation
Financial & Contract Management:
- Partners with the camp director and Commonpoint Queens finance department to ensure quality budget management
- Performs basic bookkeeping responsibilities to manage camp expenses and spending
- Organizes and initiates staff payroll in partnership with Commonpoint Queens
- Ensures any payroll or expense issues are quickly resolved
- Organizes and implements staff contracts, onboarding and fingerprinting
Purchasing & Vendor Management:
- Orders supplies for all areas of camp. This includes purchasing for program, office, health center, maintenance, food service, etc.
- Partners with all department heads to ensure purchasing is on time and on budget
- Manages vendor relationships with all primary vendors for camp. Proactively manages anticipated challenges with vendors and problem solves in real time
Pre-Camp/Post-Camp Organization:
- Coordinates the majority of pre-camp tasks and needs, in partnership with the camp director and assistant camp director
- Ensures camp property is ready for staff and campers. Partners with head of maintenance and camp director to closely manage the completion of all projects and tasks that could interfere with the safe and successful opening of camp
- Coordinates staff arrivals
- Coordinates specialized training and certifications, such as waterfront, outdoor adventure, first aide, etc. Manages all contracts with outside experts related to specialized trainings
- Supports maintenance team to address any challenges in closing camp for the season
- Supports and oversees Department Heads in closing of their specific areas.
Important Relationships:
- Reports to Camp Director
- Senior member of camp’s leadership team, providing leadership, supervision, and guidance to all seasonal staff
- Primary liaison to Commonpoint Queens departments, including finance, payroll, human resources, and operations
- Primary liaison to most outside vendors and contractors
- Customer service provider and partner to camp families, including prospective campers
- Customer service partner to all rental groups
Qualifications & Certifications:
- 5+ years of camping experience and/or similar operational, leadership, and child-care experience
- A Bachelor’s degree in Communications, Management, Non-profit, Education, or any field that requires strong organizational and management skills
- Understanding of Jewish life and values is strongly preferred
- Strong organizational and management skills, with a passion for high standards
- Excellent verbal communication skills; with business writing experience a plus
- Outstanding leadership skills, with empathy and compassion for others
- Demonstrated skills in critical thinking, time management, multi-tasking, budget management, and decision making
- Strong desire to work on a team and deliver excellence to a greater cause
- Proficiency in Google Suite and experience with database management a plus
- Ability to travel and to live at camp May-September
- Ability to traverse the campgrounds daily
- Drivers license required
Reporting:
Queens, NY – Remote/Hybrid with travel to staff offices 1x weekly and accessibility to camp. Requires residency at Camp Poyntelle located in Prestons Township, PA from May 15th through Labor Day.
Salary: $70,000-$80,000/year
To Apply: Please send a Cover Letter and Resume with Director of Operations in the Subject Line to Jeff Horowitz at [email protected]