Development Assistant, Capital Gifts & Special Initiatives

UJA Federation of New York | New York, NY, United States

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Posted Date 8/18/2023

About the Organization:

UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year.


Position Summary:  

This position provides essential administrative support and analytical research skills to two major gift officers in Capital Gifts and Special Initiatives (CGSI) teams and the Planned Giving Officer in the Planned Giving and Endowments Department (PG&E).

Capital Gifts and Special Initiatives (CG&SI) presents opportunities for donors to make designated gifts for bricks and mortar projects, programmatic endowments, and targeted initiatives focused on strategic initiatives.

The Planned Giving & Endowments (PG&E) department works with individual donors to create planned gifts that meet their philanthropic and financial objectives in support of UJA’s mission. This position will primarily support the operations function within PG&E, supporting data management, analysis and reporting.

Major Responsibilities:

  • Capture and maintain data in multiple donor databases and producing reports as needed.
  • Coordinate and assist with department fundraising materials for internal and external meetings, events, volunteer opportunities and site visits.
  • Oversee all aspects of processing financial commitments to ensure each step is completed in a timely and efficient manner and to donor specifications.
  • Balance priorities between two departments and multiple professionals.
  • Analyze prospect research and event participants to identify follow-up opportunities for professional staff.
  • Support professionals in everyday tasks, managing calendars, scheduling meetings, and communicating major donors.
  • Document donor touch-points, participant attendance, and significant correspondences to maintain accurate records of activity and engagement.
  • Research donor engagement opportunities and services within UJA-Federation network of organizations.
  • Prepare and reconcile weekly reports to ensure that donor engagement is appropriately captured and tracked.

Competencies and Qualifications:

  • Bachelor’s degree and related administrative experience
  • Comfortable using technology and learning new databases
  • Be able to work on projects independently while also working as part of a team
  • Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint)
  • Positive work ethic, with strong interpersonal and communication skills
  • Detail-oriented, effective time manager, with the ability to prioritize and multitask in an extremely fast-paced work environment
  • Ability to build relationships with diverse professionals
  • Knowledge of UJA work and network of organization is a plus
  • Flexibility to work at events and programs when required, which may be outside of normal business hours

Salary Information:

The salary range for this role is $45,000; commensurate with experience and qualifications listed above.


Great Perks. Because We Appreciate Great Employees.


Time Off:

We offer a generous number of vacation days and have the Jewish holidays off as well. Fridays our offices close early (October to March at 3:00 pm and April to September at 4:00 pm). All so you can relax and recharge.


Health Care:

UJA provides a top-tier medical and dental plan, along with a flexible spending account. We also offer life insurance. And for a small cost you can take part in on-site yoga and exercise classes at our Manhattan office. Wellness matters to us.


Planning for Retirement:

UJA employees can enroll in a pension plan and tax deferred annuity.


Career Development:

Classes, workshops, and compelling speakers will keep you at the top of your game.



We come together as a staff to commemorate holidays (from Rosh Hashanah to MLK Day), volunteer at nonprofits, and celebrate our accomplishments together. (Our chocolate chip cookies are legendary!)


Some More (Yes, more!)

We also offer a backup childcare program. And a commuter benefit plan. So you can get to work and feel good about it.


Also, a lot of the times, we’re wearing jeans.

Salary45,000.00 - 45,000.00 Annual
Administrative Support
Organization Type
Job Location
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