Logistics and Event Coordinator

Temple Isaiah Lexington, MA | Lexington, MA, United States

Posted Date 6/22/2022

Logistics and Events Coordinator

Temple Isaiah, a thriving Reform Jewish congregation in Lexington, Massachusetts, seeks a Logistics and Events Coordinator to help us support our mission: Deepening Lives, Inspiring Purpose, Together. With more than 800 households from Lexington and nearby communities, Temple Isaiah is an innovative, relationship-centered congregation that offers a large range of programming for people of all ages.

Overall Responsibilities of the Logistics and Events Coordinator
The Logistics and Events Coordinator (LEC) will play an essential role in the workings of Temple Isaiah, providing logistical, creative and administrative support for the synagogue’s event details and related technology resources, calendar management, and some administrative functions. The ideal candidate would be detail oriented, friendly, a good communicator, have an interest in working with both professionals and volunteers, tech savvy, and a team player.

The LEC will report to the Director of Congregational Engagement working as an essential member of the synagogue’s Administrative Team. The LEC will collaborate closely with the facilities team,Communications Manager, clergy, and lay leaders.

Coordinate details for Congregational Events and Programs

? Plan logistics for congregational and school programs with other professionals and volunteers: create floor plans and manage set up needs, manage security and technology needs, order and/or buy food and supplies, communicate with appropriate members of the professional and volunteer team to ensure seamless execution of events. Help manage execution of selected events that will include some evenings and weekends

? Develop standard room set-up plans for regular meetings and events
? Confers with professionals and congregants to schedule events and determine space, equipment, audio/visual, security, and set-up needs; coordinates food and beverage; interprets and explains synagogue policies and charges

Coordinate B’ Mitzvah and Other Family and Life-Cycle Celebrations
? Serve as the primary contact with families as they plan their life-cycle events: address space needs, room rentals, floor plans, security needs, answer questions, and handle other issues that may arise

Manage Synagogue Calendar and Interface with Communications Manager
? Guide scheduling of synagogue events and programs including annual calendar-building process and periodic update meetings
? Address requests and questions from staff and lay leaders for calendar and room availability
? Enter and update dates and program descriptions into the online calendar system

Manage Technology Resources for Religious Services and Other Events
? Arrange and schedule platforms, professionals, and volunteers to provide A/V, Zoom, and streaming accessibility in support of events

? Learn and train others in the use and troubleshooting of technology platforms

? Provide input on technology and related infrastructure decisions as needed

Assist with General Administrative Support
? As a member of the Administrative Team, greet visitors, answer phones, and address questions as needed
? Other duties as assigned

? Bachelor’s degree
? Minimum 3-5 years’ experience in event planning, arranging logistics, and managing projects preferred
? Demonstrated experience in handling responsibilities independently
? Strong technology proficiency, with skills including Microsoft Office, Google, and Zoom platforms; audio/visual system knowledge and experience preferred
? Experience and interest working with a membership database preferred
? Experience in the non-profit sector preferred

Additional Skills and Qualifications
? Excellent communication and organizational skills, highly detail-oriented
? Polished, professional, and highly customer-service oriented, taking ownership for responsibilities and for delivering exceptional results
? Ability to be responsive and collegial in professional communications
? Able to prioritize, manage multiple assignments, and meet deadlines
? Knowledge and understanding of Judaism and Jewish communal life preferred
? Interest in working with a wide range of people
? Comfort with learning new technologies, including database, room reservation, email production/delivery, and form builder systems

Timing and Compensation
Full-time position (37 hours/week). Salary commensurate with experience. Comprehensive benefit package will include health insurance, retirement plan, vacation, paid sick leave, etc.

Salary45000.00 - 47000.00 Annual
Full Time
Events Management
Organization Type
Retirement Plans | Dental | FSA | Leave Early for Shabbat | Life Insurance | Medical Insurance | Paid Holidays | Paid Vacation | Sick Days
Job Location

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