Executive Assistant to the Executive Director

RootOne @ The Jewish Education Project | New York, NY, United States

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Posted Date 1/05/2023

Executive Assistant to the Executive Director

RootOne at The Jewish Education Project

New York, NY

Your Opportunity for Impact

RootOne is a “Jewish start-up” – an innovative, dynamic initiative that is pro-actively inspiring a generation of teens to be more confident and proud Jews as they enter the next stage of their lives.  RootOne, along with its youth serving organization grantee partners, redefine and deepen the typical teen Israel summer trip experience so that its impact is long-lasting.  It does so by reducing the cost of participation and by diversifying Israel experiences to make them more accessible to a wider audience of Jewish teens.

We know that an intentionally designed and well-facilitated immersive experience in Israel has the capacity to breathe vitality, passion, and commitment among Jewish teens that could directly impact the future landscape of North American Jewish life.  It provides a framework that allows Jewish teens to explore many of the issues that matter most to them as adolescents and as young Jews.  Research shows that outside of Jewish day school (which only a small percentage of Jewish teens in North America attend), there is no greater impact on a young person’s Jewish identity formation than an Israel trip with their peers.

An Israel experience increases the likelihood of Jewish teens being more committed to their Jewish community in the long term, maintaining personal relationships with other Jews, and assuming leadership roles in the world.  At a time when Jewish voices on campus need to be heard more than ever, the Israel experience has proven to increase the connections of young Jews to their fellow Jews and greatly to enhance their connection to Israel.  At scale, this experience can radically transform the trajectory of North American Jewry. Learn more at www.rootone.org and www.jewishedproject.org.

Position Overview

RootOne seeks a full-time Executive Assistant to provide day-to-day administrative tasks in support of the Executive Director, as well as select administrative tasks in support of the Senior Team. We are looking for a motivated individual who is detail-oriented, proactive, and organized. The successful candidate will anticipate needs, solve problems, and respond in a timely manner. She/he/they will work as a liaison for key internal and external constituents.  

 Reporting to the Executive Director, this position requires tact, confidentiality, and integrity due to exposure to sensitive and privileged information. Candidates with diverse racial, cultural, educational, and experiential backgrounds are urged to apply.

 Key Responsibilities

  • Provide strategic administrative support to the Executive Director and support the optimal use of time and resources, including prioritization of tasks and deadlines
  • Complex calendar management, including scheduling and prioritizing meetings, speaking engagements, calls, and material preparation
  • Manage intricate travel arrangements, including flights, hotel, transportation, etc.  
  • Anticipate the Executive Director’s needs and proactively bring together appropriate people and other resources to support the Executive Director in addressing issues 
  • Receive and initiate extensive, regular outside contacts on behalf of the Executive Director with committee members, Jewish communal executives, program partners, lay leaders, funders, and philanthropists  
  • Assist with research, writing, and editing correspondence, speeches, articles, and other communication  
  • Coordinate with senior management regarding projects, reports, requests, and meetings  
  • Serve as project manager for special projects as assigned, which may include planning and coordinating presentations, RootOne’s Fall Convening, events, disseminating information, research and collecting data  
  • Serve as the face of the ED to donors and visitors  
  • Attend meetings, take notes, clarify next steps, and follow up on assignments

 Who You Are

  • Minimum 3-5 years in an executive assistant or project management capacity  
  • Well-organized and a strong attention to detail with the ability to be flexible in a fast-paced environment
  • Ability to work under pressure, handle multiple projects simultaneously, and meet aggressive timelines  
  • Discretion and unparalleled judgment dealing with confidential information  
  • Ability to think strategically, anticipate the needs of the Executive Director and implement as needed
  • Unwavering commitment to accuracy, thoroughness, and quality work product  
  • A consummate team player who can work cross-functionally and can manage internal and external relationships  
  • Interpersonal skills, temperament, warmth, and tact to represent the ED and the organization 
  • Problem solver with top notch planning and prioritizing skills 
  • Ability to develop and cultivate trusted relationships  
  • A highly capable communicator, both written and oral 
  • A self-directed professional who has passion, humility, integrity, a sense of humor, and a growth mindset  
  • Excellent computer and technology skills; proficient in MS Office, including Word, Excel, PowerPoint, and Outlook; proficiency in Salesforce- a plus
  • Knowledge of the Jewish communal landscape and experience in the nonprofit field a plus

 What We Offer

  • Salary in the range of $65,000 - $75,000 depending upon experience
  • Three weeks paid time off in year 1; increasing incrementally on a set schedule
  • Comprehensive health insurance
  • Paid family leave
  • 401k plan
  • Commuter benefits
  • Early close on Fridays for Shabbat and closed for most Jewish holidays
  • Shortened summer hours
  • A positive work environment with exposure to great learning opportunities and the opportunity to work with some of the top professionals in the field of Jewish Education

 How to Apply

  • Please submit resume and cover letter to [email protected] Please include the job title in the email subject line
  • The Jewish Education Project is an equal opportunity employer

 Where You Will Work: Hybrid work environment with Tuesdays, Wednesdays and Thursdays at 520 Eighth Avenue, 15th Floor, New York, NY 10018 

The Jewish Education Project aims to select, place, and train the best qualified individuals based upon relevant factors such as work quality, attitude, and experience, so as to provide equal employment opportunity for all our employees in compliance with applicable local, state, and federal laws and without regard to non-work related factors such as race, color, religion/creed, gender, national origin, age, disability, marital status, sexual orientation, veteran status, or any other protected class. We encourage and support diversity and tolerance in our workplace.

Salary65000.00 - 75000.00 Annual
Full Time
Administrative Support | Assistant | Executive Assistant
Organization Type
Education & Schools | Youth
Retirement Plans | Dental | FSA | Leave Early for Shabbat | Life Insurance | Medical Insurance | Paid Holidays | Paid Vacation | Parental Leave | Sick Days | Mass Transit | Vision
Job Location

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