Assistant to the Executive Director

Position Summary:

Congregation Beth Israel (CBI), a vibrant and inclusive Reform synagogue in the heart of Austin, TX, is seeking an Assistant to the Executive Director to join our administrative team.

Key Responsibilities:

Executive Director (ED) Administrative Support

• Meeting Scheduling and light calendar support.
• Timely responses to requests from members and others.
• Preparation and coordination for meetings where ED is lead or attending.
• Special projects leadership and/or support.
• Other duties as needed by the Executive Director.
• Special administrative preparation duties for High Holy Days.

Office Equipment Oversight

• Maintain adequate postage, order supplies, trouble-shoot problems as needed. On quarterly basis, charge postage to CBI groups as appropriate.
• Printers and copiers – trouble-shoot problems as needed in collaboration with Technology Coordinator, order supplies.

Employee Recognition

• Set calendar for annual year-end and holiday staff celebrations/retreat and help coordinate.

Contribute to Administrative Staff team

• Provide back-up for other office staff as needed.
• Attend and actively participate in staff meetings as appropriate.

Qualifications:

• Go-Getter: well-developed organizational skills, takes initiative, follow-through and able to manage multiple projects simultaneously.
• Interpersonal: Relates well to all kinds of people; genuinely cares about others; available and ready to help; enjoys being with people and able to have fun on the job.
• Creative: Brings new ideas to programs and staff; stays abreast of best practices and emerging trends; willing to take risks and try new things.
• Dependable, punctual, and appropriate dress and appearance.
• Team player, with a demonstrated ability to foster and maintain effective, collaborative relationships with congregants, clergy, lay leaders and administrative colleagues.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite, Teams, Outlook, file sharing such as Sharepoint and Google Drive. Knowledge of database and calendar management systems.