Advancement Coordinator

San Diego Jewish Academy | San Diego, CA, United States

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Posted Date 6/12/2024
Advancement Coordinator

FLSA Status:     Non-exempt (hourly)
Schedule:          Part-time (50% FTE, 20 hours/week)
Reports to:        Associate Director of Annual Campaigns & Grants

About the role:

Join our collaborative advancement team at San Diego Jewish Academy (SDJA) and help be a key player in supporting a robust development plan, filled with creativity and support. If you are a friendly, resourceful individual with outstanding administrative and people skills, and have experience managing a CRM, we want to talk to you about the possibility of becoming our part-time Advancement Coordinator.   As the backbone of our development operations, you will manage the school’s donor database and all aspects of processing and acknowledging donations while providing administrative support for the school’s fundraising programs through your excellent organizational abilities.

Who you are:

You are a beacon of positivity, reliable team-player, serving as support system to our talented development team. You’re a problem solver, super efficient rockstar who has CRM experience AND has the ability to make donors and volunteers feel appreciated and valued - and we can’t wait to meet you!

You will be kept busy with:
  • Managing and maintaining the school's donor database, ensuring accuracy and completeness of donor records. 
  • Processing gifts and donations in a timely manner, including gift acknowledgment and donor recognition.
  • Generating and distributing regular reports on fundraising progress, donor trends, and campaign results to inform decision-making.
  • Providing administrative support for fundraising events, including logistics coordination, communication with vendors, and volunteer coordination.
  • Collaborating with the Advancement team to develop and implement fundraising strategies and initiatives to meet fundraising goals.
  • Assisting in donor stewardship activities, including communication, recognition, and engagement efforts to cultivate lasting relationships with supporters.
  • Supporting the creation of fundraising materials, communications, and appeals to engage donors and enhance fundraising efforts.
  • Additional duties and projects as assigned.
You’re good at:

You’re a pro at maintaining confidentiality and positive working relationships with a diverse group of stakeholders, including administrators, teachers, staff, parents, students, school and community organizations, and the general public.  As a skilled communicator, you seamlessly coordinate and facilitate communications, serving as a liaison between all parties involved. 

In your role, you ensure the office environment is cleaned and organized, providing a welcoming space for all.  Despite frequent interruptions, you demonstrate warmth and patience towards children, parents, and colleagues, fostering a supportive atmosphere.  You thrive on collaboration, knowing when to inject some fun and when to buckle down.  Your proficiency in English allows you to effectively read, write and communicate with ease.  A bonus if you speak Spanish and/or Hebrew!

You’re the epitome of flexibility, remaining positive even when things don’t go as planned.  Your innovative mindset means you’re always ready with creative solutions to challenges as they arise.  Safety is non-negotiable for you; you meet and exceed standards, ensuring a safe and healthy environment for everyone.  

You bring this to the table:

In this role, you bring a wealth of experience and expertise that enriches our team and enhances our operations.  

Exceptional Interpersonal Skills.  Your ability to forge and maintain positive working relationships with a diverse array of individuals is unparalleled.  From administration to students to parents, you approach each interaction with professionalism, warmth and respect.

Effective Communication.  As a skilled communicator, you excel in conveying information clearly and concisely.  Whether it’s facilitating communication between stakeholders or drafting important documents or correspondence, you ensure that messages are understood and appreciated by all.

Adaptability and Resilience.  You thrive in dynamic environments and remain unfazed by frequent interruptions or unexpected challenges.  Your flexibility allows you to pivot quickly when plans change, and your resilience enables you to stay positive and focused on finding innovative solutions. 

Commitment to Safety.  Safety is your top priority, and you hold yourself and others accountable for meeting and exceeding established standards.  Your dedication to maintaining a secure environment ensures the well-being of everyone in our community.

Problem-solving Prowess.  You possess a natural knack for problem-solving, approaching obstacles with creativity and determination.  Your ability to think outside the box and devise innovative solutions is invaluable in navigating the complexities of our daily operations. 

Organizational Effectiveness.  With your keen attention to detail and strong organizational skills, you keep our office environment clean, organized and running smoothly.  Your commitment to maintaining a welcoming and efficient workspace enhances productivity and morale for all.

Team Player Mentality.  You understand the importance of collaboration and teamwork, and you actively contribute to a positive and supportive work culture.  Whether it’s lending a helping hand to a colleague or rallying the team for a shared goal, you’re always ready to pitch in and do your part.

Schedule & Working Conditions:

You will work a part-time schedule year-round during business hours Monday through Friday, 7:30am - 5:30pm as determined in collaboration with your supervisor.  There may be times when you will be required to work outside of these hours for events and programs.

You’re adaptable to various physical tasks: standing; sitting; walking; using your hands to finger, handle, or feel; reaching with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; taste or smell.  Your mobility and strength enable you to lift and carry up to 50 lbs. Effortlessly, ensuring you can handle tasks like moving supplies with ease.  You will be working in a busy and occasionally noisy environment that is typical in a school setting.  


Education & Experience
  • Bachelor's degree in a relevant field or 2-4 years of equivalent experience.
  • Experience in database management in a non-profit setting, experience in Raiser's Edge or a similar CRM required.
  • Strong organizational skills and attention to detail to ensure accurate record-keeping and reporting.
  • Excellent communication skills, both written and verbal, with the ability to interact professionally with donors, volunteers, and colleagues
  • Proficiency in fundraising software and Microsoft Office suite (Word, Excel, PowerPoint).
  • Knowledge of fundraising best practices and principles in the context of an educational institution is a plus.
What we can offer you:

We prioritize a working environment where team members respect and support one another.  You’ll find yourself surrounded by colleagues who value collaboration and foster a positive work environment.

We understand the importance of recognizing your contributions, which is why we offer competitive compensation packages.  In addition to your pay, you’ll enjoy perks like free kosher lunches, ensuring you have nourishment to fuel your day.  

We prioritize work/life balance by providing paid time off for holidays, sick days, and vacation.  We believe in supporting your well-being both inside and outside of work.  As a valued member of our team, you’ll have access to a comprehensive benefits package that includes: medical, dental, vision, flexible spending accounts (FSAs), mental health support, EAP (Employee Assistance Program), and group and voluntary life insurance plans.

Planning for your future is important, which is why we offer a 401(k) retirement plan with pre- and post-tax deferral options as well as employer matching contributions. 


The anticipated range for this position is $26 to $30 per hour.  The offer to a successful candidate will be dependent on several factors that may include but are not limited to: the type and years of experience; training; practical knowledge; and education.

Statement of Inclusivity and Non-discrimination:

SDJA is a community of learners who value the rich diversity of its members.  In order to prepare students for living and leading in a diverse and complex world, we welcome students, families, faculty, staff and trustees with differences based on (but not limited to) race, color, ethnicity, age, gender, gender identity and expression, sexual orientation, family structure, and economic background.

SDJA is committed to compliance with all applicable laws providing equal employment opportunities.  SDJA will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant or an employee unless undue hardship would result.  You are not required to note the presence of a disability on the employment application.  If, however, you require reasonable accommodation in the application and/or interview process due to disability, requests must be made in a timely manner.

If this sounds like a great match, we’d like to hear from you!
Part Time, Contract, & Seasonal
Administrative Support | Annual Campaign | Development Associate
Organization Type
Education & Schools
Retirement Plans | Dental | FSA | Kosher Food Option Available | Leave Early for Shabbat | Life Insurance | Medical Insurance | Paid Holidays | Paid Vacation | Sick Days | Vision
Job Location
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