Planning Coordinator, Network Department

UJA Federation of New York | New York, NY, United States

Posted Date 1/13/2022

About us:

UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year.

Position Summary  

UJA-Federation of New York’s work is to care for Jews everywhere and New Yorkers of all backgrounds, to respond to crises close to home and far away, and to shape our Jewish future. To accomplish these goals, UJA relies upon a diverse network of nonprofit organizations. The Network Department supports our nonprofit core partners by promoting and facilitating their operational and programmatic excellence through a variety of financial and strategic interventions. The department also takes a macro view of UJA's partnerships to ensure strategic alignment with UJA’s portfolio and vision.  

The Network Department’s key functions include the following:  

  • Works collaboratively across UJA planning departments to identify opportunities to strengthen the agencies and services serving the Jewish (and other) communities in New York.  
  • Awards unrestricted General Operating Support to UJA’s 65 core partners.  
  • Collects information to measure the effectiveness of UJA’s organizational partners in responding to the needs of the Jewish community (in partnership with research department).  
  • Monitors the fiscal, operational, and governance health of UJA’s core partners and conducts studies and analyses to identify and respond to at-risk agencies.  
  • Provides capacity-building and organizational development consulting to strengthen UJA’s core partners and other nonprofits UJA’s network.   

The Planning Coordinator’s primary functions include coordinating internal and external communication, tracking, and accurately recording information, and serving as an intra-departmental administrative resource. This position is well suited to someone who is highly organized and detail-oriented, would find it exciting to be involved in a fast-paced professional environment working on a variety of projects and activities, and is eager to collaborate with colleagues. The coordinator will report to the Network Department’s Planning Director, and work closely with all of the department’s managers.  

Major Responsibilities:  

  • Assist Network team to ensure internal operational excellence.   
  • Coordinate with Operations team to manage and track departmental grants, vendor contracts, and payments.   
  • Assist the team in tracking and managing UJA’s relationships with our organizational partners, including:  
  • Track and manage the onboarding process for new executive directors in UJA’s network  
  • Assist with the development of additional opportunities for professionals in UJA’s network to become more familiar with UJA. 
  • Assist with planning and running Exec Net, a quarterly convening of all UJA’s core partner executive directors.   
  • Assist the team with managing the department’s lay committees, including onboarding and rotation process for lay leaders.  
  • Assist with the administration of the department’s committee work and convenings, including coordination of meetings, meeting management, and preparing minutes.  
  • Coordinate with IPAD (Impact and Performance Assessment Department) to aggregate data from various network agency surveys.  
  • Assist with drafting and submitting content for internal and external communications.  
  • Coordinate external site visits at partner organizations for lay leadership and professionals.  
  • Contribute as needed to the various projects connected to UJA’s Financial Resource Department including requests for agency financial information and documentation.   
  • Coordinate projects on an ad-hoc and as-needed basis e.g. requests from fundraising departments, CEO’s office, etc.  

Qualifications and Competencies:  

  • Bachelor’s degree, with 2-3 years of professional experience  
  • Very strong attention to detail  
  • Excellent technical skills including Excel, Word, and PowerPoint  
  • Ability to learn new systems, tools and software quickly  
  • Strong customer service orientation, including stellar written and verbal communication  
  • Strong interpersonal skills and ability to collaborate effectively with different personalities 
  • Proactive in identifying problems and takes initiative in finding solutions  
  • Interest in the non-profit sector

How to Apply:

Equal Opportunity Employment. Only qualified applicants will be contacted. Please submit your application directly to our job board at


Great Perks. Because We Appreciate Great Employees.

Time Off

We offer a generous number of vacation days and have the Jewish holidays off as well. Fridays our offices close early (October to March at 3:00 pm and April to September at 4:00 pm). All so you can relax and recharge.

Health Care

UJA provides a top-tier medical and dental plan, along with a flexible spending account. We also offer life insurance. And for a small cost you can take part in on-site yoga and exercise classes at our Manhattan office. Wellness matters to us. 

Planning for Retirement

UJA employees can enroll in a pension plan and tax deferred annuity. 

Career Development

Classes, workshops, and compelling speakers will keep you at the top of your game. 


We come together as a staff to commemorate holidays (from Rosh Hashanah to MLK Day), volunteer at nonprofits, and celebrate our accomplishments together. (Our chocolate chip cookies are legendary!) 

Some More (Yes, more!)

We also offer a backup childcare program. And a commuter benefit plan. So you can get to work and feel good about it. 

Also, a lot of the times, we’re wearing jeans.

Full Time
Administrative Support | Community Organizing | Community Planning | Community/Govt. Relations | Fundraising/Grants/Giving | Philanthropy
Organization Type
Federation | Fundraising
401(k) or 403(b) plans | dental | FSA | leave early for Shabbat | Life Insurance | medical | Paid Holidays | paid vacation | parental leave | sick leave | vision
Job Location

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