Program & Administrative Coordinator

Chai Village LA | Beverly Hills, CA, United States

Posted Date 11/01/2021

ChaiVillageLA (CVLA) is a ‘virtual village’ serving the congregants of Temple Isaiah and Temple
Emanuel of Beverly Hills. The village enables older congregants to remain in the homes and
neighborhoods they love for as long as possible - and live productive and engaged lives. Village
members provide each other with educational and social programming and caring services such as
check-in calls and visits, rides to events or appointments, small errands, simple household repairs,
interim pet care and technology assistance. The village is self-governing, and its activities are
facilitated by our full-time Executive Director.
The Program & Administrative Coordinator’s responsibilities:
Program Support
Contribute ideas for general, 80’s+ Group and multigenerational programs
Maintain online events calendar and inform both temples of village program schedule
Schedule ChaiVillageLA events in coordination with temple calendars
Staff online and in-person programs, coordinate logistics (refreshments, volunteers, facilities)
Member Support/Customer Service
Respectfully and resourcefully respond to member inquiries within 24 hours
Oversee member onboarding process, including Member Orientation/Training workshops
Provide phone and in-person basic technical support to members
Communications Support
Create weekly e-newsletter, event round-up, and draft other promotional materials
Record concise committee meeting minutes and distribute within 3 days of meetings
Administrative Support
Schedule meetings
Prepare service provider agreements, check requests, and donation acknowledgements
Track selective data and ensure database accuracy (website and Google Drive)
Assist with grants management
Document village policies and procedures
Recommend system improvements
…and other duties requested by the Executive Director
Required Qualifications:
Compassionate, personable and has genuine interest in older adult population
Organized, reliable, efficient and has high level of accuracy
Exemplary written and verbal (phone and in-person) communication skills
Able to plan proactively yet also juggle changing priorities gracefully
Strong computer skills using Zoom, MS Office (especially Excel and Word), databases and
email marketing tools (preferably Constant Contact)
Salary: 40 hours/week @ $18-20/hour commensurate with experience & benefits.
Starting Date: December 1, 2021 or possibly sooner

Full Time
Administrative Support | Senior Services
Organization Type
Senior Services | Synagogue
dental | FSA | medical | Paid Holidays | paid vacation | sick leave | vision
Job Location

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