Administrative Assistant

We are a non-profit organization seeking an Administrative Assistant, who will provide support in our daily activities. Candidate must have an outgoing personality, great interpersonal skills, and an ability to multi-task.

Our ideal candidate will be in charge of all office activity, to include, but not limited to the following:

• General receptionist duties – greet all visitors, answer phone calls, screen and direct calls, take and relay messages, respond to inquiries.
• General secretarial and clerical functions, including supporting the Executive Director, staff, and office systems.
• Prepare and track documents and correspondence, be responsible for scheduling and calendar maintenance.
• Logistics/administrative support for in-house programs and events.
• Office supply inventory maintenance.
• Compose and type routine letters.
• Send mass emails as required.
• Data entry and record keeping.
• Prepare miscellaneous reports.  
• Attend Executive Board Meetings and record Minutes.
• Upload images via drop box, network drives or any other website with cloud base space.
• Maintain website by adding new content.
• Maintain social media outlets. .
• Office support tasks as needed.

 Job requirements:

• Excellent oral and written communication skills.
• Professional demeanor.
• Initiative, must think ahead.
• Proficiency in Microsoft office suite.
• Strong workflow management skills, organized with attention to detail.
• Confidential information management and discretion.
• Reliability of work product.
• Knowledge of Jewish customs and community a plus.
• Knowledge of basic graphic design (Adobe) a plus.
• Knowledge of Quickbooks and/or Raisers Edge a plus.