Administrative Specialist to Clergy and Executive Director

POSITION TITLE: Administrative Specialist to Clergy and Executive Director
Location: Congregation Beth Israel – Scottsdale, Arizona
Status: Part-time, 20 hours/week | Hourly Rate: $25–28/hour

About Congregation Beth Israel:

Congregation Beth Israel (CBI) is a vibrant Reform Jewish community with over 100 years of history in Scottsdale, Arizona. We are committed to fostering meaningful Jewish life through inspiring worship, lifelong learning, and a deep sense of community. Our inclusive congregation embraces individuals and families of all backgrounds, celebrating Jewish values and traditions in a warm and welcoming environment.

Position Overview:

CBI seeks a proactive and detail-oriented Administrative Specialist to provide essential support to our Senior Rabbi and Chief Clergy and Executive Officer (CCEO). This part-time role ensures the smooth coordination of day-to-day operations, communications, and programming within the synagogue. The Administrative Specialist plays a key role in supporting clergy, managing scheduling, coordinating volunteers, and maintaining accurate congregational records.

Reporting directly to the CCEO, the ideal candidate will thrive in a dynamic setting, possess excellent communication and organizational skills, and have the ability to juggle multiple priorities with professionalism and warmth.

Key Responsibilities:

• Provide comprehensive administrative support to the Senior Rabbi and CCEO, including scheduling, document preparation, and correspondence management.

• Partner with the Senior Rabbi to expand CBI’s programming by coordinating with committee leaders and overseeing lay-led and volunteer-led events, classes, and activities.

• Schedule, train, and support volunteer front desk Reception Team members.

• Assist in planning and executing lifecycle events, holidays, and special programs.

• Maintain accurate congregant data in our CRM system (e.g., ShulCloud), including yahrzeit information, family relationships, and contact details.

• Coordinate meeting logistics, including space setup, calendar management, and material preparation.

• Support special projects and perform other duties as assigned by clergy and executive leadership.

Qualifications:

• Prior experience as an administrative or executive assistant, preferably in a synagogue, nonprofit, or mission-driven organization.

• Strong written and verbal communication skills.

• Proficient in Microsoft Office and database systems; experience with synagogue CRMs like ShulCloud is a plus.

• High level of discretion and sensitivity in handling confidential information.

• Ability to work independently and collaboratively in a fast-paced environment.

• Friendly, welcoming demeanor and a commitment to excellent customer service.

• Knowledge of Jewish holidays and synagogue life is preferred, though not required.

Work Schedule:

This is an on-site position, requiring 20 hours per week. Occasional evening or weekend hours may be required for special events and services.