Administrative Assistant

USY | Northfield, IL, United States

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Posted Date 5/13/2024
Description

Position Summary:

The Administrative Assistant is a key member of the USY team and provides general administrative assistance to support efficient USY Department operations. This includes professional and accurate deliverables; thorough and on-deadline completion of project tasks; and a high-level customer service approach to service delivery. The Administrative Assistant has a meticulous eye for detail, is proactive and is a professional representation of the Department to both internal and external stakeholders.

Responsibilities:

  • Support the USY Department and team members by assisting and completing a wide range of administrative tasks and services.
  • Manage USY email in-box system.
  • Play an oversight role of the USY registration system Regpack platform.
  • Update recruiting lists.
  • Provide back-end support for online programs.
  • Schedule meetings; prepare agendas; and complete and distribute follow-up meeting notes.
  • Manage and submit all department monthly credit card reconciliations (including organizing invoices and other receipts) to Finance according to deadline requirements.
  • Submit check requests to Finance for processing.
  • Assist with website management.
  • Draft professional and accurate documents; and assist team members in proofreading and editing documents.
  • Connect with camps, JCC's and Jewish day/high schools to advertise events nationwide.
  • Assist with the preparation of conventions and other events; gather information including submitting RFPs; and contact caterers, speakers and others as needed.
  • Complete research as requested and provide summaries for reports and presentations.
  • Ensure that deadlines related to conventions and events are met.
  • Frame a positive and supportive work environment with USCJ’s shared staff values of: collaboration, dedication to the mission, generosity of spirit, innovation and adaptability, integrity, solution-oriented and striving for excellence; accountable for “living the values” in daily work relationships and work product/outcomes.

*This list is not exhaustive. May take on additional responsibilities as needed and/or assigned by Manager.

Requirements:

  • 2+ years similar work experience
  • Must demonstrate excellent communication skills (verbal, written and interpersonal), time management, customer service, problem solving, attention to detail with a high level of accuracy, follow-up, organizational and prioritization skills
  • Must be able to take direction and work effectively with multiple team members, differing administrative needs and varying deadlines
  • Must be able to anticipate needs and effectively manage stakeholder expectations
  • Utilizes a proactive approach to problem-solving and continuous process improvement; seeks out work rather than waiting to be told what needs to be done
  • Accurate record keeping; adheres to internal policy and process requirements
  • Proficient in Microsoft Office Suite and Google Workspace; strong technology skills including video communication platforms; and experience with CRMs preferred
  • Familiarity with Regpacks and Constant Contact preferred but not required; ability to learn online systems quickly
  • Experience in event coordination preferred

Location:

Hybrid; in-office Tuesday and Thursday

Schedule:

Monday through Friday; may require occasional attendance at evening meetings

Travel:

Minimal travel is required for this position

Pay Range:

$23–$28/hour

Benefits:

Full-time Employees are offered a range of benefits including options for healthcare, Flex Spending (FSA)/Dependent Care Account, 403b Retirement Plan and Company-provided life and AD&D insurance, as well as various voluntary insurance options. Employees are eligible for generous paid time-off including vacation, sick leave, and Federal and Jewish holidays, as well as Friday Shabbat early closings.

USY enables Jewish teens to create meaningful Jewish experiences. For 73 years, USY has equipped young Jews with the skills, values and confidence essential to become strong leaders in their religious and secular communities.

USY offers Jewish experiences that support and connect youth as they navigate the joys and challenges of growing up. Through Jewish education and shared experiences, youth discover their passions, realize their potential and find their place in a lifelong supportive community.

USY ensures safe spaces for teen participants to broaden their horizons by exploring, sharing, listening, challenging, empathizing, supporting and thriving in order to pave the way for the next generation of Jewish youth.

USY empowers teens to build relationships that elevate, leadership skills that make an impact and a sense of belonging to the Jewish People and Israel, along with a commitment to inspired Jewish living through meaningful and fun experiences rooted in Conservative Judaism’s approach to experiential learning, spiritual expression and social responsibility.

Through year-round programming, immersive experiences, domestic and international opportunities and connections, USY inspires teens to share a deep sense of pride and love for their Jewish identity.

At USCJ, we don’t just talk about our values – we live them every single day. Collaboration, Dedication to the Mission, Generosity of Spirit, Innovation and Adaptability, Integrity, Solution Orientation and Striving for Excellence are not just words on a page for us; they are the guiding principles that shape our culture and drive our success. Join us and observe firsthand how our values inform and direct our work with precision and purpose.

To learn more about us, visit www.usy.org.

Salary23.00 - 28.00 Hour
Duration
Full Time
Categories
Administrative Support
Organization Type
USCJ
Benefits
Retirement Plans | Dental | FSA | Leave Early for Shabbat | Life Insurance | Medical Insurance | Paid Holidays | Paid Vacation | Sick Days | Vision
Job Location
US
Views 244

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