Administrative Assistant

The Network of Jewish Human Service Agencies | Remote, United States

Posted Date 6/07/2022
Description

The Network of Jewish Human Service Agencies is seeking a full-time Administrative Assistant to support the NJHSA leadership team and to enhance NJHSA operations. The Administrative Assistant is responsible for coordinating the efficient functioning of the leadership team and interfacing with an extensive array of external stakeholders. This position will also support all aspects of the organization’s information technology systems and provide technological administrative support, troubleshooting, and communication with NJHSA staff, member agencies, vendors, and partners.

 NJHSA, The Network, is an international membership association of more than 150 nonprofit Jewish human service agencies in the United States, Canada, and Israel. Its member agencies provide a full range of human services for all people, regardless of their religious affiliation, in need of support including healthcare, career, employment, and mental health services, as well as programs for youth, families and seniors, Holocaust survivors, immigrants and refugees, persons with disabilities and caregivers.

The Network strives to be the leading voice for the Jewish human service sector. As the go-to resource for advocacy, best practices, innovation and research, partnerships and collaborations, the Network strengthens agencies so they can better serve their communities.

Read more about our mission, vision and core values at https://www.networkjhsa.org/

Why It’s Great to Work Here:

  • The Network does innovative work to advance the human service industry across the U.S., Canada, and Israel
  • You will learn a lot and develop new skills; and get to teach us a few things too
  • We are a small collaborative team that works together closely
  • We are fully remote, enabling you to work from anywhere

Key Responsibilities

  • Support the leadership team in an administrative capacity, including but not limited to: scheduling meetings, preparing email correspondence, drafting documents, etc.
  • Serve as primary customer service representative (i.e. help desk) for NJHSA staff, member agencies, vendors.
  • Prepare reports by collecting and analyzing information within our data management system, as needed.
  • Coordinate with staff as needed for placement of information and resources on NJHSA website and on member agency portal.
  • Monitor technology needs throughout the organization and advise leadership team on necessary updates.
  • Provide orientation for new staff, routine training and troubleshooting as needed to ensure Network staff have the access to electronic systems and tools needed.
  • Develop and maintain procedures/manuals for hardware & software.
  • Serve as primary contact for all hardware and software tools including but not limited to: database management system, phones, internet, external platforms, conference and event technology vendors and platforms (both in person and virtual).
  • Maintain the integrity of the Network’s data management system through data entry events, event registrations, creation of google forms, surveys, etc.
  • Maintain membership data as needed.
  • Produce database reports as needed for NJHSA leadership.
  • Edit videos and recordings for public release.
  • Special projects and other duties as assigned.

About You:

  • Hold a degree or relevant experience in both technology and administrative support.
  • Have the ability to establish and maintain strong relationships with diverse stakeholders including staff, member agencies, and external partners.
  • Showcase a high degree of professionalism with the ability to maintain confidential information with discretion.
  • Exhibit a high degree of technological competence, understand data management systems and able to quickly learn new systems and platforms.
  • Demonstrate strong organizational & time management skills with the ability to manage multiple tasks simultaneously often with competing deadlines. 
  • Be flexible and able to work independently or in a team.
  • Showcase excellent problem-solving, communication, and team-working skills.
  • Always have an eye for detail and a willingness to help us be innovative as we grow.
  • Willingness to meet the demands of a fast-paced agency that works in a fully remote environment

Details/Benefits:

  • Reports To: V.P. Strategy & Partnerships
  • Full Time Position
  • Salary range: $40,000-$50,000

Equal Opportunity Employer

 At NJHSA, we are committed to being an inclusive workplace where diversity in all its forms is championed. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants with criminal histories, consistent with legal requirements. If you require special accommodation, please let us know.

 Data shows that women, and other marginalized communities, more frequently do not apply to a job because they don’t feel that they meet all the qualifications listed. Our job descriptions are general overviews, not a mandatory comprehensive list. If you feel passionate about our efforts and believe that you have the skills to contribute to the growth of our organization, we want to hear from you!

Salary40000.00 - 50000.00 Annual
Duration
Full Time
Categories
Administrative Support
Organization Type
Other | Social Work
Benefits
Retirement Plans | Life Insurance | Medical Insurance | Paid Holidays | Paid Vacation | Sick Days
Job Location
Remote

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