Senior Administrative Assistant - Clergy

The Senior Administrative Assistant – Clergy performs a key role in serving our not-for-profit religious institution. This individual will be under the supervision of the Office Administrator and the direction of our Clergy team (Senior Rabbi, Assistant/Associate Rabbi, Senior Cantor & Cantor(s)).   They will work collaboratively as a part of a larger staff team, with volunteers and directly in support of temple members. High level of interpersonal, customer service and organizational skills are required for this job.

Clergy Assistant

• Provide administrative support for Senior Rabbi, Assistant/Associate Rabbi, Senior Cantor & Cantor(s).
• Be a liaison between the clergy and synagogue staff.
• Help maintain clergy calendar and set up meetings when needed.
• Attend meetings and take minutes, as requested.
• Serve as B’nai Mitzvah Coordinator.
  • Coordinate Parsha Party and all materials for B’Mitzvah Students
  • Responsible for scheduling all B’Mitzvah’s for tutoring, progress, and rehearsals
  • Preparation of all materials for the day of the B’Mitzvah for all students
• Maintain Lifecycle/Pastorals for clergy.
• Maintain file for members who are homebound or in hospitals. Assist maintaining member files on CRM.
• Maintain Discretionary checkbook - deposits and writing checks.
• Coordinate offerings to include, tracking transactions and writing thank you notes.
• Type all life-cycle event letters (births, engagements, anniversaries, birthdays, deaths, etc. to congregants and children).
• Coordinate the administrative responsibilities for High Holidays.
  • Prepare bema seating and communicate to honorees
  • Track and send letters for Aliyas.
  • Communicate to torah holders for Kol Nidre
  • Order High Holiday flowers for homebound congregants
• Ensure the following are taken care of:
  • Put together weekend callouts.
  • Gather information and type weekly Shabbat Supplement. (repeat)
  • Extract information and prepare Yahrzeit letters.
• Coordinate booklet for Consecration and Confirmation