Operations Associate

UJA Federation of New York | New York, NY, United States

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Posted Date 10/24/2023

About the Organization:

UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year.



The Operations and Grants Management Associate for the Planning Division is a part of the Operations and Grants Management team responsible for the financial and management processes and systems that support strategic planning and grant making at UJA-Federation of New York. This team works to ensure efficiency, streamlining, and standardization across the division and, where applicable, across the organization, and liaises with the Accounting, Impact Performance and Assessment (IPAD), Information Technology Services, and Legal departments to do so.

While each team member is assigned primary responsibilities, all are expected to do their work with the primary responsibilities of the team in mind, and an understanding of how all of the pieces make up the whole.

Primary Responsibilities of the Operations and Grants Management team:

  • Budget management for planning division, planning departments, and special and venture funds
  • Budget oversight of the Israel Office
  • Development of Appropriations process and templates
  • Management of the Fund for Jewish Education Benefits Program
  • Development, streamlining, and standardization of grants and contract management processes
  • Monitoring and facilitation of divisional technology needs
  • Continued development, management, and ongoing supervision of grants management system (internal database), UJANet (web-based grants management portal), and Customer Relationship Management (CRM) systems
  • Development, oversight, and implementation of organizational and grant-related data collection, analysis, and reporting tools (in collaboration with IPAD)
  • Training and skill building for grantmaking professionals related to systems and operations
  • Training and skill building for UJA grant recipients

Primary Responsibilities of Operations and Grants Management Associate:

  • Serve as a liaison to assigned departments and groups with grant making and oversight responsibilities.
  • Budget, contract, and grants management for assigned departments and groups.
  • Serve as point of contact for UJA staff in need of grant-making assistance.
  • Maintain direct relationships with executives and staff of grantee organizations, and serve as their key contact when providing consultation on grants management related issues.
  • Special projects, as needed.

Education and Experience:

  • Bachelor’s degree required
  • Minimum of two years of related experience
  • Outstanding computer skills, proficiency in Microsoft Office, including advanced spreadsheet and database use


  • Demonstrated ability to handle multiple priorities at the same time and maintain strong attention to detail
  • Outstanding organizational, verbal and written skills
  • Strong analytical skills and ability to identify and conceptualize trends and emerging issues
  • Ability to start and persist with specific courses of action while exhibiting high motivation and a sense of urgency
  • Can grasp important information in oral communications by actively listening, summarizing what has been said, and asking questions to clarify ambiguities
  • Can communicate with others in a warm and helpful manner while simultaneously building credibility and rapport
  • Ability to respond to requests for assistance in a timely and thorough manner
  • Team-orientation and ability to work well with others
  • Self-starter able to work independently

Salary Information:

The annual salary for this role is $60,000 to $65,000; commensurate with experience and qualifications listed above.


Great Perks. Because We Appreciate Great Employees.

Time Off:

We offer a generous number of vacation days and have the Jewish holidays off as well. Fridays our offices close early (October to March at 3:00 pm and April to September at 4:00 pm). All so you can relax and recharge.


Health Care:

UJA provides a top-tier medical and dental plan, along with a flexible spending account. We also offer life insurance. And for a small cost you can take part in on-site yoga and exercise classes at our Manhattan office. Wellness matters to us.


Planning for Retirement:

UJA employees can enroll in a pension plan and tax deferred annuity.


Career Development:

Classes, workshops, and compelling speakers will keep you at the top of your game.



We come together as a staff to commemorate holidays (from Rosh Hashanah to MLK Day), volunteer at nonprofits, and celebrate our accomplishments together. (Our chocolate chip cookies are legendary!)


Some More (Yes, more!)

We also offer a backup childcare program. And a commuter benefit plan. So you can get to work and feel good about it.


Also, a lot of the times, we’re wearing jeans.

Salary45,000.00 - 45,000.00 Annual
Full Time
Administrative Support
Organization Type
Retirement Plans | Dental | FSA | Kosher Food Option Available | Leave Early for Shabbat | Life Insurance | Medical Insurance | Paid Holidays | Paid Vacation | Parental Leave | Sick Days | Mass Transit
Job Location
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