Administrative Coordinator (R0006751)

Brandeis University | Waltham, MA, United States

Posted Date 8/12/2022
Description

We are seeking an Administrative (Admin) Coordinator in Mandel Center and Hebrew Consortium.

This is a full-time position and a key component of the administrative team at Brandeis University’s Mandel Center for Studies in Jewish Education (21 hrs/week), and The Consortium for the Teaching of Hebrew Language and Culture (14 hrs/week). 

The annual salary for this position is $50,000.

The Mandel Center is a research center that focuses on developing and promoting scholars of and scholarship on teaching and learning in Jewish education. The Hebrew Consortium is a new initiative that focuses on advancing the teaching and learning of Hebrew and culture. The new person will join a team of friendly and collaborative administrators, scholars and faculty who are dedicated to supporting the mission of both the Mandel Center and the Hebrew Consortium. The administrative coordinator reports to both the associate director of the Mandel Center and the director of the Hebrew Consortium. 

Responsibilities:

  • Provides general administrative support to the directors, associate director, research faculty, staff and affiliated scholars as needed. This involves scheduling, photocopying, coordinating mailings, business travel arrangements, tracking and submitting expenses for reimbursement, support for courses and speaking engagements, assisting in submission of materials to foundations and donors.

  • Conducts some light research (online and library), orders books and periodicals, arranges transcription and other academic services.

  • Assists in onboarding our new database program and maintaining it once created.

  • Serves as public face of the Center, greeting and directing visitors, callers, and emailers. Receives and distributes mail and deliveries. Orders and maintains inventory of office supplies. Helps to keep office and kitchen areas clean and organized. Arranges for repairs and maintenance as needed.

  • Assists the events coordinator with planning, preparing and supporting virtual and in person events. Orders food for office meetings and internal events. Includes occasional evening and Sunday work.

  • Provides support to the Mandel Center’s SCRoLL Lab. Keeping track of applications, student meetings, weekly hours, and payment, manage IRBs and supporting files. Attends lab meetings.

  • Provides light support for use of and troubleshooting office and computer technology. Sets up Zoom calls and basic A/V for video conferences and web meetings.

  • Assists budget manager with corporate credit card processing, including entering expense descriptions, allocating expenses to budget accounts, compiling expense reports, and follow up with merchants in the event of disputes or discrepancies. Processes weekly non-exempt reporting.

  • Assist with maintaining website.

 Qualifications:

  • Bachelor’s degree

  • At least two years of professional administrative experience

  • Excellent oral and written communication skills

  • Hebrew language proficiency helpful

  • Attention to detail

  • Ability to prioritize and multitask, adapt to new demands as they arise and problem-solve.

  • Proficiency with common desktop and cloud based (PC or Mac) software such as Microsoft Office and Google Suite

Please apply directly on the Brandeis careers page at https://brandeis.wd5.myworkdayjobs.com/Jobs/job/Brandeis---Waltham-Campus/Administrative-Coordinator_R0006751-1

Duration
Full Time
Categories
Administrative Support
Organization Type
Education & Schools
Job Location
US

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