People and Culture Assistant

Join the dynamic People & Culture team at UJA-Federation of New York, where we work to foster an inclusive, engaging, vibrant and supportive workplace culture! We’re looking for a detail-oriented and enthusiastic People & Culture Assistant who will play a vital role in the day-to-day operations of our People and Culture department. In this position, you’ll provide high-level administrative support, help implement meaningful employee programs and ensure our People & Culture processes run smoothly. You’ll also support the Vice President and Director of the department, gaining exposure to all aspects of HR in a mission-driven organization.

Key Responsibilities:
In this multifaceted role, you’ll:

• Serve as a friendly and helpful point of contact for employee questions related to People & Culture policies and forms.
• Manage onboarding documentation, including I-9 verification, ensuring everything is accurate, complete, and compliant.
• Help bring great talent to Team UJA by crafting job postings.
• Train new hires on timesheet procedures and audit weekly submissions for accuracy.
• Oversee ID card processing for staff, temps, lay leaders, and tenants.
• Track and process contracts and invoices and submit payments.
• Share employee birthday and anniversary milestones with our senior management.
• Support managers through the initial employment period process.
• Send daily celebratory messages to employees and weekly staff announcements.
• Prepare insightful monthly reports to inform decision-making.
• Coordinate employee discount programs and liaise with benefit vendors (e.g., gyms).
• Assist in planning employee engagement activities, including staff recognition and wellness programs, seasonal events, and learning opportunities.
• Maintain accurate and up-to-date organizational charts.
• Keep employee files and archives in tip-top shape.
• Jump in on special projects and opportunities to make an impact.

What You Bring:

• A bachelor’s degree required
• Experience through an HR internship or relevant coursework in human resources.
• A strong appreciation for Jewish culture and traditions—and a connection to our mission.
• Excellent communication and interpersonal skills—you enjoy helping others.
• Top-notch organizational skills and the ability to juggle multiple tasks and meet deadlines.
• A strong eye for detail and a commitment to high-quality work.
• The utmost respect for confidentiality and discretion.
• A collaborative spirit and the ability to thrive in a diverse team environment.
• Initiative, good judgment, and a positive, can-do attitude.

Salary 

The salary for this position is $50,000 annually.

Great Perks. Because We Appreciate Great Employees.

TIME OFF

We offer a generous number of vacation days and have the Jewish holidays off as well. Fridays our offices close early (October to March at 3:00 pm and April to September at 4:00 pm). All so you can relax and recharge.

HYBRID MODEL

We’re operating on a hybrid work model: three set days in the office and two days remote. So enjoy the best of both worlds — the comforts of home and the energy of the office.

HEALTH CARE

UJA provides a top-tier medical and dental plan, along with a flexible spending account. We also offer life insurance. And for a small cost you can take part in on-site yoga and exercise classes at our Manhattan office. Wellness matters to us.

PLANNING FOR RETIREMENT

UJA employees can enroll in a pension plan and tax deferred annuity.

CAREER DEVELOPMENT

Classes, workshops, and compelling speakers will keep you at the top of your game.

COMMUNITY

We come together as a staff to commemorate holidays (from Rosh Hashanah to MLK Day), volunteer at nonprofits, and celebrate our accomplishments together. (Our chocolate chip cookies are legendary!)