Congregation B’nai Shalom is a dynamic center of Jewish life in MetroWest and Central Massachusetts, serving more than 430 families across 20+ communities. Our thriving religious school engages over 300 students from Kindergarten through 12th grade. With a diverse and welcoming membership and more than 100 life cycle events each year, we foster a vibrant, connected, and caring Jewish community.
The Administrative Director is responsible for overseeing the day-to-day operations of Congregation B’nai Shalom, ensuring efficient administrative management, financial oversight, and facility and grounds maintenance. The AD is responsible for hiring, training, and managing direct office staff and external contractors, coordinating with the Board, lay leadership, and volunteers, and ensuring operational support for clergy. The AD is an integral part of the professional staff, working alongside the Rabbi and Rabbi-Educator, and is often the first point of contact for prospective and current members, playing a visible role in representing and supporting the mission of the congregation.
The AD takes direction from and is accountable to the President of the Board of Directors. The AD is expected to have open lines of communication and work collaboratively with the Rabbi and the Rabbi-Educator.
Key Responsibilities
Administrative & Operational Management
The AD will oversee the day-to-day operations of the temple, ensuring smooth administrative functions, effective coordination of events and programs, and strong support for clergy, staff, and lay leaders.
- Direct, hire, and manage office staff and external contractors
- Coordinate activities and events, including scheduling, administrative support, building use, and related logistics
- Develop operational policies and procedures and maintain compliance requirements
- Support Board and committee activities, including attending Board of Directors and Finance Committee meetings (and other meetings as necessary)
- Manage payroll and other administrative functions.
Financial Management
- Oversee the temple’s financial operations, monitoring income and expenses. Make recommendations to improve the temple’s fiscal performance
- Work closely with the bookkeeper, Treasurer, and Finance Committee to prepare the annual budget and monthly budget reports
- Ensure accurate and timely processing of all income and payment activities, including membership billing and donations, payroll, and vendor payments, and managing delinquent accounts.
Membership Administration
- Serve as primary contact for prospective and current members, working with staff and lay leaders to ensure appropriate follow-up and support
- Support regular communications and engagement with current and prospective members, including emails, event announcements, and website updates
- Maintain oversight of the temple’s membership database
- Develop and support processes for responding to member inquiries
- Partner with staff and lay leaders to ensure a responsive and welcoming membership experience that strengthens community connection.
Facility & Vendor Management
Ensure the temple’s facilities are safe, clean, and well-maintained, overseeing daily operations, repairs, and long-term capital improvement planning in partnership with relevant committees.
- Manage vendor and contractor relationships for services, including working with the Town of Westborough, police, and fire departments as relevant
- Provide oversight for infrastructure, IT, and security needs
- Evaluate opportunities for secondary income through facility rentals and manage all congregant and external party rentals, including communications, setup, and vendor requirements.
Qualifications & Skills
- Bachelor’s degree
- Experience in administration, operations, or nonprofit management; experience in a religious or community organization a plus
- Detail-oriented with strong organizational, leadership, time management, and communication skills
- Financial management experience, including budgeting and financial statements
- Proficiency in Microsoft Office Suite (Word, Excel). Experience with a CRM system is desired. Experience with Canva or other design software is a plus
- Ability to work flexible hours, including evenings and weekends for religious services and events
- Ability to handle confidential information appropriately and with discretion.
Don’t meet all these qualifications but think you can help Congregation B'nai Shalom succeed? We want to meet you! We encourage you to apply or to reach out for more information.
Annual salary range: $85,000 - $95,000 plus pension contribution