Human Resource Specialist and Burial Coordinator
The Jewish Federation & Foundation of Greater Toledo (“JFGT”) seeks an engaging, polished, and self-motivated professional to join our team for a unique position as a Human Resource Specialist and Burial Coordinator (“HRBC”). The HRBC is a part-time, non-exempt employee of the Jewish Federation/Foundation of Greater Toledo (JFGT), responsible for all aspects of human resources, payroll processing and burial coordinator for the Jewish Federation/Foundation and its affiliated agencies. This position is part of Department of Finance and Accounting (DFA).
This position is 20 hours a week and can be telecommuting. There is a preference to be in the office at least one day a week. Salary commensurate with experience ($30,000-35,000) plus limited benefits including retirement, paid time off, professional development expenses, YMCA family membership.
With an annual operating budget of over $4 million dollars and a staff of approximately 30 full time team members, JFGT is the central address community programing, services and philanthropy for the Jewish community of northwest Ohio and part of southeast Michigan. JFGT includes a successful endowment program through the Toledo Jewish Community Foundation that stewards over $50 million dollars in community assets, a seven-figure annual campaign, a Jewish Senior, Family and Social Services division including a community food pantry, a professionally staffed Jewish Community Relations Council, a preschool in its own building, the PJ Library program, an active Next Jewish Generation program, Hillel programs at two state universities, exceptional programs for community members age 60 and better and a Toledo Jewish Community Cemetery Association that operates and maintains two cemeteries.
The Toledo Jewish community is small but continues to support three synagogues as well as Chabad. Toledo boasts the University of Toledo, the Toledo Mudhens, and the nationally recognized Toledo Zoo and Toledo Museum of Art. Toledo is at the cross-roads of America with easy north/south highway access on I-75 and east/west highway access on I-80. It is within 50 minutes driving to Ann Arbor, 55 minutes to Detroit, 2.5 hours to Cleveland, and 4 hours to Chicago.
- A minimum of an associate degree or equivalent from an accredited institution of higher education.
- Minimum one (1) year of human resource experience or equivalent for a not-for profit organization.
- Excellent written, verbal, and didactic educational skills; as well as competency in computer as required for the position.
- Required to have knowledge of general office software, particularly the Microsoft Office Suite and use of databases.
- Required to have organizational and analytical skills as it relates to the duties and responsibilities listed below.
The HRBC reports directly to the Controller and works closely with the Financial Analyst Officer and Accounting Associate, as well as synagogue representatives.
HR & Payroll:
- Handle all aspects of HR, including annual handbook updates and medical/dental renewals; maintaining personnel records (digital and hard copy files); manage job searches and new hire items; perform exit interviews.
- Handle annual renewal or reviews of all benefits and any plan updates including medical/dental/retirement/GTL&D.
- Look into new benefits to attract new candidates and maintain current staff.
- Review and submit prepared 5500’s annually for retirement plan.
- Coordinate annual Benefits Sub-Committee to review any handbook or policy changes or benefit proposals.
- Process payroll through the payroll company bi-weekly.
- Calculate TJN Commission for employees who sell ads as needed.
- Run reports and answer any questions relating to bi-weekly payroll.
- Prepare payroll packets and review I-9’s for all new employees.
- Maintain the payroll files both electronic and paper.
- Maintain W-9 forms for 1099 employees, or interns.
- Maintain sick time and vacation time off schedules and calendar.
- Prepare bi-weekly retirement report for Toledo Trust Family Group and Jewish Federation Retirement plan.
- Handle any other benefit process or reporting including COBRA, Workers Comp or Unemployment as needed.
- Prepare annual Group Term Life/Disability taxable portion for W-2’s.
- Prepare report of medical premiums for payroll company and submit annually for W-2 reporting.
- Other HR duties as assigned by the Controller or Chief Executive Officer.
- Oversees coordination of critical information pertaining to burials, monuments, and unveilings when necessary.
- Coordinates any yearly state filings with the organization's legal counsel.
- Contacts Community Asset, Safety and Security Manager on all property or monument related items.
- Facilitates communications among Funeral Home, Synagogues and Cemetery Superintendent to insure we have the proper information needed for burial records.
- Maintains records in Café (cemetery software application) accurately with respect to inventory of graves and burial information.
- Prepares and delivers data reports using Café application to the Toledo Jewish Community Cemetery Association chair and committee.
- Maintain electronic mapping, and prepaid burial lists.
- Submits timely new burial information to accounting for processing account receivable bills for payment.
- Demonstrates appropriate consolation and empathy to callers and visitors, representing the JFGT in a caring manner.
- Helps to ensure that Cemetery Rules, Regulations and Procedures are followed.
Applicants must include a cover letter stating interest in the position, a list of three (3) recent professional references who will only be contacted in case of a candidate being interviewed, and a resume of educational and professional experience. Application should be sent via email to [email protected].