Director of Operations

Lehrman Community Day School | Miami Beach, FL, United States

Posted Date 4/08/2022
Description

School Mission:

Lehrman provides a dynamic general and Judaic curriculum within a pluralistic Jewish environment for students 18 months through grade 5, nurturing each child’s potential, social confidence, and spirituality through engaging experiential opportunities.

 

About Us:

Lehrman Community Day School is a pluralistic Jewish Day School located in Miami Beach, FL, just south of the Bal Harbour, Bay Harbor, and Surfside communities. Lehrman Community Day School was founded in 1960 by Rabbi Irving Lehrman and is the only pluralistic Jewish day school in Miami Beach. Our school is open to children from preschool through the fifth grade, committed to academic excellence and Jewish values in a caring and nurturing Jewish environment. Now in our second half century, Lehrman has educated generations of Jewish children; many of our current students are the children of alumni, an endorsement of the school and its dedicated and talented teachers.

 

Job Description:

As a member of the Leadership Team reporting to the Head of School and working closely with the Chief Financial Officer (CFO), the Director of Operations (DOO) will provide day-to-day oversight and direction for all aspects of the school’s non-academic daily operations. He or she will manage the facilities and offer leadership and guidance to our support staff including the Security Department, After School Programming, Maintenance Department, and the Food Services team.

Responsibilities include, but are not limited to:

  1. Facilities Management

-Oversee the look and feel of the school, including all matters related to capital improvements, aesthetic

changes, presentation and cleanliness

-Supervise Facilities Manager to ensure that the building is maintained on a daily basis

-Oversee and manage the daily operation of the facility, including employee access, opening and lock-up of

the school building, etc.

-Oversee purchases of furniture and supplies

-Ensure appropriate set up of all special programs and events in school

-Create a system for maintenance requests and repairs in consultation with the Facilities Manager or

Maintenance Department

-Work in consultation with the Head of School and Directors to enhance physical spaces, including

classrooms, furniture, common spaces, technology, etc.

-Take an annual inventory and manage room and office assignments

-Manage aesthetics and support execution of large construction projects, building changes and summer

projects

-Work with architects, engineers, designers for capital projects

-Serve as key liaison between school and board (and Federation if needed)

-Manage vendor relationships

-Help Develop a budget for ongoing capital improvements

-Ensure that all maintenance staff is trained in safety procedures and protocols

-Ensure that all maintenance equipment and supplies are stored according to appropriate safety and OSHA

standards

-Manage facilities grants

 

  1. Operations

-Coordinate details of events to ensure all space is used appropriately throughout the day, week and year.

This includes conferences, business meetings, board meetings, field trips, internal events, employee appreciation events, professional development days, etc.

 -Improve the operational systems, processes and policies - create a clear communication plan throughout the school for updated systems, processes and policies

-Manage the master calendar for the school

-Work closely with the Head of School and other administration members in all aspects of running the

school

-Run weekly tactical meetings with the Head of School and educational administrative team to review

upcoming events/calendar and discuss operational initiatives, needs, etc.

-Create and update an operations manual

-Distribute, and train all staff on, the operations manual

-Coordinate and monitor event timelines and ensure deadlines are met

-Negotiate and secure additional space for special events

-Assist in set-up and breakdown of space

-Create and maintain a system for room and space reservations

-Participate in all administrator meetings

 

III. Food Services

-Oversee school caterer

-Review and oversee catering options, menus, pricing, etc.

-Oversee all health inspections and ensure compliance with all health codes

-Ensure all equipment is in safe, working order

-Train catering staff in safety procedures

-Ensure that CPR certified staff is present during all student meals

-Ensure that caterer has proper student counts for ordered lunches each day

-Ensure that lunch program adheres to appropriate nutritional standards

-Manage and oversee lunch program

-Manage vendor relationships

-Manage food contracts

 

  1. Financial Management and Oversight

-Help develop an annual budget in consultation with the Head of School and Chief Financial Officer

-Oversee reconciliation process between overall budget and divisional administrators to ensure alignment

-Work with the Chair of the Budget and Finance Committee on financial aspects of the school

-Create a culture of customer service in all business/financial interactions with our families, including

collections, financial assistance, and all other communications

-Identify and create efficiencies within the budget

-Negotiate all vendor contracts

-Work with Director of Admissions to manage Financial Assistance process

-Manage State and Federal Grant opportunities for parents

 

  1. Office Management

-Direct and supervise main office receptionists

-Maintain Lehrman master calendars

-Oversee all aspects of office administration and communications, including, but not limited to, ensuring

that mailings, invitations, contracts, and reports are sent out on a timely basis

 

  1. IT

-Manage IT staff

-Manage IT budget, inventory and maintenance

-Develop a multi-year IT plan in collaboration with IT company

-Strategize and prioritize IT improvements

-Develop a system for IT requests from faculty/staff

 

VII. Safety and Security

-Work with the Director of Security to oversee security personnel and determine the schedule

-Work with fire alarm and camera company

-Work with the Director of Security to oversee security grants

-Liaison to Health Department

-Liaison to authorities, alarm company, etc.

-Liaison to security community (scheduling, payments, etc.)

 

VIII. Health

-Supervise school nurse

-Develop and communicate health-related school policies

-Provide the nurse with appropriate space and adequate resources/supplies

-Liaison between nurse and admin-faculty to ensure effective and efficient communication and partnership

regarding student health issues

 

  1. Board and Committee Relations

-Schedule committee meetings relevant to the work of the DOO

-Attend and prepare agendas for all meetings

-Prepare and provide all requested information for presentations

-Prepare for all board meetings ahead of time with the Head of School

-Attend all board meetings

 

  1. Extra-Curricular Activities/Summer Camp (when applicable)

-Supervise logistic and budgets as it relates to all school programming, including after-school programs and

special events

-Manage After School Program to include the Athletic Program logistics, budgets, collections, etc.

 

  1. Supervision

-Supervise and manage the after-school program coordinator(s) or after-school program

-Supervise and manage the IT Specialist

-Supervise and manage the Office Staff

-Supervise and manage the Operations, Maintenance and Custodial Staff

-Supervise and manage the Kitchen Staff

 

Required Qualifications:

The successful candidate will have a minimum of five years of experience in senior-level facilities management or operations positions within an educational institution, another nonprofit organization, or a for-profit corporation or in a similar position, as well as demonstrated commitment to Lehrman’s mission, values, and philosophy. In addition, he or she will have:

-An ability to move easily between broad, strategic thinking and the day-to-day management of a large and diverse department, and a management approach that encourages the development and execution of new ideas, promotes transparency, and supports prudent change.

-A proactive self-starter who projects team spirit and has the ability to organize, motivate, coach, and focus others in pursuit of a well-developed strategic plan.

-An adept manager who respects differences of opinion, seeks consensus when appropriate, and is comfortable making difficult decisions.

-A supervisor who balances effective delegation to staff members while retaining ultimate accountability for results.

-Commitment to collaboration and team mindedness.

-Strategic and problem-solving abilities with a keen attention to detail.

-Personal qualities of integrity, kindness, approachability, and a strong work ethic

-A track record of working effectively with multiple constituencies, such as faculty, administrators,

volunteers, parents, students, board members, and contract workers.

-Demonstrated success in motivating, mentoring, managing, and evaluating a large and diverse staff.

-A history of establishing, implementing, and maintaining operational policies, procedures, controls, and

standards.

-A broad and deep knowledge of facilities management, safety and security, and, ideally, food services,

transportation, health services, and event management.

-An ability to devise, prioritize, execute, and achieve results in a complex institutional environment with

multiple demands on time and attention.

-Excellent communication skills in writing, one-on-one, and in small and large groups. An advanced understanding of and the ability to use computers and technology, including Microsoft Windows and Office products, Google Suite, basic office equipment, and mechanical equipment.

-An inquisitive and analytical person who asks the right questions and continually searches for opportunities for improvement and operational efficiencies.

-A responsive and diligent professional with a sense of urgency who appropriately balances timeliness and high-quality results.

-A team-player who thrives in an environment with a strong sense of community and who values authentic relationships.

-An individual who exhibits high emotional intelligence, integrity, self-awareness, and a sense of humor. Familiarity with the Miami Jewish community and Jewish Day Schools, as well as proficiency in Spanish are assets.

 

Interested candidates should include a letter of interest and resume

Duration
Full Time
Categories
Director | Education - Other
Organization Type
Education & Schools
Benefits
Retirement Plans | Dental | Leave Early for Shabbat | Medical Insurance | Paid Holidays | Paid Vacation | Sick Days | Vision
Job Location
US

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