Clergy Executive Assistant

Temple Emanuel Denver | Denver, CO, United States

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Posted Date 11/09/2023

Clergy Executive Assistant

This Clergy Executive Assistant position is for a busy synagogue and this varied position requires working with and for and many individuals. Applicant needs to be a pleasant, highly organized, focused person who understands how to prioritize and work independently on the tasks at hand. An understanding of the rhythm of the Jewish calendar is also of great benefit.

Temple Emanuel’s mission is that: Individuals are inspired to fulfill their Jewish identity and participate actively in our dynamic Reform Jewish religious community.

The Executive Assistant position is a member of the support staff of the Clergy Department and is a part of the Operations Team of Temple Emanuel. This is a full time position. This position will report to the Executive Director, Senior Cantor, and the Senior Rabbi.

Prerequisites and Personal Qualities

  • A pleasant and professional manner in person and on the telephone with good interpersonal skills
  • Excellent working knowledge of MS Office (Word, Excel, Power Point, Publisher, Teams)
  • Working knowledge of Social Media applications
  • Ability to multi-task and prioritize under the pressure of deadlines
  • Detail-oriented and organized
  • Prepared to be able to lift items weighing up to 25 pounds
  • Valid driver’s license and your own vehicle
  • Excellent communication skills
  • Understand and operates discretely understanding the confidential nature of the work

Full-time Status: Hourly Supervisor: Executive Director/Senior Rabbi

Clergy Administrative Support

· Screen phone calls and schedule appointments for the clergy

· Screen e-mails

· Coordinate meetings for: the Senior Rabbi; Senior Cantor, Assistant Rabbi and the Cantorial Soloist, along with coordination with the Executive Assistant to the Executive Director

· Coordinate all administrative materials for the clergy such as:

o Nametags, business cards, folders, signs and all other collateral materials needed

· Administrative support related to all types of correspondence, mail merge projects and other administrative letter writing

· Transcribe Dictation

· Credit Card reconciliation for the Senior Rabbi monthly, along with other administrative and financial tasks as required for Senior Rabbi

· Point person and administrative support for specific events being operated by the Senior Rabbi and other clergy

· Liaison for congregation sponsored trips lead by the clergy.

· Assist with phones and front desk duties as assigned

· Take regular shifts at front desk receptionist (Fridays and lunches)

· Interface with other aspects of Temple life such as: B’nai Mitzvah families; our auxiliary groups and other volunteer aspects of Temple Life

Life Cycle

· Administrative support and coordination for life cycle events for the Congregations families

o Baby namings and Brises – including but not limited to keeping track of certificates, celebrations, services, etc.

o B’nai Mitzvah - Coordination with families regarding B’nai Mitzvah appointments, celebration coordination and assisting with family education surrounding the B’nai Mitzvah

o Wedding administrative support and coordination with clergy

o Family facilitation with funerals, unveilings, annual yahrzeit, etc.

· Conversion Process

o Admin tasks associated with tracking of conversion students for all the clergy

o Coordination of appointments at the Mikveh and other conversion events

Weekly Sabbath duties and coordination

· Maintain and create the weekly folders for all the various services

· Maintain the weekly Mishaberach (healing) List

· Maintain and publish the weekly Kaddish List for the clergy

· Coordinate and create the gift bags for each B’nai Mitzvah student

· Coordinate the honors schedules of each B’nai Mitzvah family

· Coordinate with the volunteer coordinator for Shabbat greeters

High Holy days

· Keep track of; assign and coordinate high holy day honors of the Congregation

· Manage the annual Yizkor book campaign in conjunction with the Development Director

· Keep track of and publish the annual list of deaths for the Congregation apply.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year


  • 401(k)
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance


  • Day shift
  • Monday to Friday

Work Location: In person

Salary50,000.00 - 55,000.00 Annual
Full Time
Administrative Support
Organization Type
Retirement Plans | Dental | Life Insurance | Medical Insurance | Paid Holidays | Paid Vacation | Sick Days | Vision
Job Location
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