Administrative Assistant to Cantor/B’nai Mitzvah Coordinator

Temple Beth Am - Miami FL | Miami, FL, United States

Posted Date 6/01/2022
Description

Administrative Assistant to the Cantor/B’nai Mitzvah Program Coordinator
Temple Beth Am, Pinecrest, FL • tbam.org

Job Summary/Description:

Temple Beth Am (TBAM) in Pinecrest, Florida, the largest reform congregation in the Southeastern United States, is seeking an Administrative Assistant to the Cantor/B’nai Mitzvah Program Coordinator. Temple Beth Am, which also operates the Rambam Day School, and a soon-to-open cultural and activity center, is the premier institution for Jewish life in Miami.

In this role you will provide administrative support to the Senior Cantor while ensuring that the Cantorial office and B’nai Mitzvah program runs efficiently. This position is a full-time non-exempt position and reports to the Executive Director of the Temple.

Primary Duties and Responsibilities:

• Coordinates and maintains all administrative work for the Cantor including schedule and calendar management and event scheduling and implementation.
• Handles and prioritizes incoming and outgoing requests, mail, email, and phone calls
• Coordinates classes, study groups, musical ensembles, and management of all the groups that fall under the Cantor’s portfolio.
• Works with the Cantor, clergy, and tutors to coordinate and execute the B’nai Mitzvah Program:
     -> Maintains grade level data and communication lists – updating frequently as students move through the program
     -> Prepares teaching materials & handouts
     -> Assigns clergy and tutors and schedules meetings and rehearsals
     -> Participates and attends special events as assigned (occasional evenings and weekends)

Experience and Qualifications

• 3+ years equivalent work experience required
• Knowledge of the Jewish religion and rituals and familiarity with the Hebrew language strongly preferred
• Working knowledge of Microsoft Office (Word, Excel, Outlook) Constant Contact, and Customer Relationship Management (CRM) software
• Excellent verbal and written communication skills
• Organized and has attention to details.
• Able to work on multiple priority items under pressure with the ability to maintain a positive attitude.
• Must have a professional demeanor, positive and proactive attitude; good judgment and be reliable.
• Has discretion with confidential and sensitive issues.

Additional Information: Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to feel, handle, or operate objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 30 pounds on select occasions. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Occasional exposure to outdoor activities may be requested. Weekend and evening work in alignment with Temple activities is sometimes required.

Clearance Requirements
 
Level 2 background clearance as defined by the Florida Statutes/law.
     Must have received or be willing to receive the COVID-19 vaccine(s) by date of hire to be considered for employment.

To apply, please submit a resume, cover letter, and salary requirements to [email protected] Please indicate “Administrative Assistant to the Cantor” in your subject line. Unfortunately, submissions without salary requirements will not be considered. No phone calls, please.

Duration
Full Time
Categories
Administrative Support | Bnai Mitzvah
Organization Type
Synagogue
Benefits
Retirement Plans | Leave Early for Shabbat | Medical Insurance | Paid Holidays | Paid Vacation | Sick Days
Job Location
US

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