ECC Office Manager

VBS Early Childhood Center is seeking a highly organized, proactive, and enthusiastic Office Manager to support the daily administrative functions of our vibrant preschool community. This full-time position (~40 hours per week) is ideal for someone who thrives in a fast-paced environment, has a keen eye for detail, and enjoys working closely with both children and adults in a dynamic educational setting.

Key Responsibilities:

• Greet and assist parents, students, and visitors as they arrive

• Answer general emails and phone calls; relay messages as needed

• Track daily attendance and update carpool/pick-up information

• Prepare and reconcile monthly credit card statements

• Coordinate, order, and prepare school snacks

• Organize and maintain school supply inventory, and place orders as needed

• Support payroll preparation and staff onboarding

• Manage Constant Contact email lists and keep emergency call lists up-to-date

• Maintain organized office, meeting, and storage spaces

• Create school communications,

• Manage Head of School's calendar, and schedule meetings

• Update and maintain administrative calendar

• Assist Program & Projects Manager with coordination of special programming

• Perform other general administrative tasks as assigned

Qualifications:

• Prior experience in office management or administrative support (education setting a plus)

• Excellent organizational and time management skills

• Strong written and verbal communication

• Proficiency in Microsoft Office Suite and Google Workspace

• Familiarity with tools like Constant Contact or similar email systems preferred

• Ability to multitask and maintain attention to detail in a busy environment

• Graphic design or multimedia production experience a bonus

Reports To:

• Director of Administration & Operations (ECC DAO)

• Head of School (ECC HOS)

How to Apply:

If you or someone you know is passionate about supporting early childhood education and has strong administrative and creative skills, we’d love to hear from you! Please send a resume and brief cover letter to Renee at [email protected]