Special Assistant to the CEO

Job Description

The Conference of Presidents advocates on behalf of the Jewish community around the world and is a key point of contact for communal, national, and world leaders.

The Special Assistant to CEO provides high-level executive support to the CEO and COO including scheduling and serving as the CEO’s liaison to key contacts. 

This position requires excellent interpersonal, written and oral communications skills and the ability to research and synthesize information, to write and edit quickly and concisely. We seek candidates with political acumen and deep familiarity with US-Israel relations, outstanding professionalism, independent judgment and discretion who can work efficiently in a fast-paced environment with a high degree of attention to detail and accuracy.  We seek someone who can deftly multi-task and work simultaneously on a variety of projects.  This position offers a great opportunity to interact with Jewish communal leaders representing diverse constituencies, and to deepen one’s understanding of Middle East issues and vital Jewish communal concerns.

The Special Assistant to the CEO reports to the Chief Executive Officer and Chief Operating Officer.

Essential Roles and Responsibilities

Executive Support and Special Projects

• arranges CEO/COO appointments and maintains active calendar of professional engagements
• liaises with CEO’s key contacts including organizational leaders, government officials, diplomats, prominent public personalities, and political, civic, religious and business leaders from the United States, Israel and other countries
• drafts speeches for CEO
• proofread documents for accuracy and completeness and dissemination of information as needed.
• provides support to COO for internal committee and records notes, prepares meeting reports to ensure that information is timely and accurate.
• drafts and transmits correspondence on behalf of CEO
• researches and compiles background information to help CEO prepare for media interviews and meetings
• participates at discretion of CEO/COO in internal and external meetings, records commitments and notes, executes accurate and timely follow through
• assists in planning, coordinating and implementing COP events
• assist in planning virtual programming
• provides fundraising support—maintaining databases and accurate reporting

Programming and Communications

• regularly monitors and synthesizes relevant breaking news that impacts organization’s mission
• writes and edits various types of content including backgrounders, talking points and panel questions pertaining to organization’s issues
• posts current organizational activities, press releasees, and other resources on COP website

Qualifications and experience

• Bachelor’s degree required
• 2-4 years’ work experience in executive support positions or other related organizational experience
• excellent technical skills — experience with and/or aptitude for mastering Google Suite, MS Office Suite, EveryAction non-profit software; familiarity with updating and maintaining websites
• background knowledge of current events in Israel and the Middle East
• familiarity with Jewish community organizations and priorities
• high level of maturity, professionalism and integrity and ability to maintain highest level of confidentiality
• ability to utilize one’s own discretion and exercise independent judgement
• strong communication and interpersonal skills
• strong writing skills to draft correspondence, proposals and reports
• exceptional organizational and time–management skills and a detail-oriented approach with meticulous record keeping abilities
• ability to effectively monitor and manage several projects and priorities at all times and shift gears when priorities change in real time
• demonstrated fluency in social media platforms and/or graphic design and/or marketing a plus.
• ability to interface with colleagues, donors, community partners and clergy with warmth, a professional demeanor, and to communicate with clarity
• a track record as a self-starter who pursues excellence, with the maturity and self-discipline to work   independently, and in collaboration with a team
• enjoy working within a small entrepreneurial environment that is mission-driven and results oriented
• commitment to advancing the Conference of Presidents mission
• appreciation for and experience navigating diversity within Jewish life

Benefits: paid vacation and sick leave, medical, dental, vision and retirement plans, early closing for Shabbat and Jewish holidays