Clergy Assistant/Office Administrator

We are looking for a hard-working, responsible, and enthusiastic person to perform a variety of administrative, clerical, and programmatic tasks. In this role you will provide support to staff,  lay leaders, and congregants.  You will contribute integrally to the congregation’s success. This job works roughly 30-35 hours per week.

Role and Responsibilities

Clergy Administrative Support

• Screen phone calls and schedule appointments for the clergy
• Screen emails
• Coordinate meetings for: Rabbi and Cantor
• Coordinate all administrative materials for the clergy
• Administrative support related to all types of correspondence, mail merge projects and other administrative letter writing
• Point person and administrative support for specific events being operated by the Rabbi and Cantor
• Transcribe Dictation
• Assist with phones and front desk duties as assigned, including front desk receptionist
• Interface with other aspects of Temple life such as: B’nai Mitzvah families; our auxiliary groups and other volunteer aspects of the synagogue
• Communicate effectively and personably with congregant and make sure their needs are met
• Work closely with the Rabbi, Cantor, and Executive Director on tasks deemed necessary by them
• Manage donation tributes and thank you cards
• Manage memorial plaques

Life Cycle

• Administrative support and coordination for life cycle events for the Congregations families

• Baby namings and Brises – including but not limited to keeping track of certificates, celebrations, services, etc.
• B’nai Mitzvah - Coordination with families regarding B’nai Mitzvah appointments, celebration coordination and assisting with family education surrounding the B’nai Mitzvah
• Wedding administrative support and coordination with clergy
• Family facilitation with funerals, unveilings, annual yahrzeit, etc
• Conversion Process
• Admin tasks associated with tracking of conversion students for all the clergy
• Coordination of appointments at conversion events

Weekly Sabbath duties and coordination

• Maintain and create the weekly folders for all the various services
• Maintain the weekly Mishaberach (healing) List
• Maintain and publish the weekly Kaddish List for the clergy
• Coordinate and create the gift bags for each B’nai Mitzvah student
• Coordinate the honors schedules of each B’nai Mitzvah family
• Coordinate with the volunteer coordinator for Shabbat greeters

High Holy days

• Keep track of; assign and coordinate high holy day honors of the Congregation
• Manage the annual Yizkor book campaign in conjunction with the Executive Director
• Keep track of and publish the annual list of deaths for the Congregation apply

Qualifications and Educational Requirements

1) Bachelor’s degree preferred but not required

2) Experience working in a small office preferred, but not required

2) Experience with Jewish practice and ritual preferred, but not required.

Skills:

- Proficiency in MS Office (Outlook, Word, Excel)

- Excellent time management skills and the ability to prioritize work

- Strong attention to detail 

- Problem-solving skills

- Creativity is a plus

- Excellent written and verbal communication skills

- Highly organized with the ability to multitask

- Customer-service oriented