Torah School Office Assistant

Viterbi Torah School (VTS) Office Assistant
Administrative Support to Director of Jewish Learning  

Reports to Director of Jewish Learning/”DJL”

Viterbi Torah School at Congregation Beth El is looking for an energetic, tech-savvy and innovative new team member for our part-time office assistant role.  This person will work on-site during school hours on Thursdays and Sundays, in addition to other weekday hours, and will assist with administrative support to the school.

About Beth El

Congregation Beth El is a Conservative synagogue whose mission is to create a home for every soul by offering a variety of Jewish experiences to nourish the mind, heart, and spirit, while being a caring Jewish community.

Jewish Experiential Learning at Beth El strives to provide an environment where our students grow to experience an authentic Jewish community that is relevant, personal and inspiring.

Our approach to developing inquisitive, skilled and engaged young Jewish people pays special attention to the social-emotional well being of each student, so that all can benefit from a safe and connected learning community.

Required skills and qualities:

• Kindness, approachability and relatability to kids of all ages
• Strong interpersonal and communication skills
• Ability to organize information and materials in a fast-paced environment
• Office software proficiencies: Google suite, Microsoft Office
• Basic Jewish education and/or familiarity with Conservative Jewish calendar, observance and practices

Preferred skills:

• Experience with synagogue database software such as ShulCloud
• Familiarity with shared events and facilities management practices preferred
• Familiarity with Jewish customs, holidays and practice
  
  

Job duties:

Office Management

• Oversee tech support (wifi, printers, phones) as needed
• Manage and maintain workroom and materials
• Supply ordering for office and teachers
• Reimbursement requests
• Manage snack inventory and ordering
• Manage VTS office phones and check voicemail

Program Coordination/Logistics

• Space reservations for day to day, changes and special programs
• Calendaring
• Food planning/ordering as needed
• Marketing/Communications
• VTS weekly email
• Website updates
• Assist in securing/acquiring for special programs
• Materials lists (items and quantity to purchase)
• Space requirements 
• Setup/breakdown plans

School/Teacher/Attendance Records Maintenance

Assist with teacher support and communication

Additional JEL department duties and general program support to VTS/TNT/USY as assigned