About the Organization:
UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year.
Position Summary:
The Operations Assistant provides essential administrative support for the OPR team. This is an entry level position that interfaces cross-departmentally with colleagues in fundraising, accounting, donor center and more.
Major Responsibilities:
- Administratively support the OPR team by ordering supplies and scheduling meetings
- Produce tribute cards and review donor acknowledgments relating to the tributes
- Maintain and manage incoming/outgoing e-mails through various OPR mailboxes on Outlook
- Schedule training for new hires in relation to the fundraising system database
- Prepare and Submit Billing Invoices for vendor payments
- Assist fundraising staff and other cross departmental staff with matters relating to donor accounts
- Retrieve and prepare documentation needed for Internal and External Audits
- Prepare documentation for Donor Directed gifts to the Accounting department
- Prepare and scan documents for long-term electronic storage
- Manage mail that is delivered to OPR. This includes mail returned from post office.
- Provide back-up support for other OPR tasks as needed during high volume and vacation schedules
- Perform special projects when necessary
Competencies/Skills:
- Proficiency in Microsoft Office Suite, including advanced Outlook and Excel experience
- Excellent interpersonal and communication skills
- Flexibility, with ability to work as part of a team
- Proactive work ethic and common sense
- Detail-oriented with the ability to multitask in a deadline-driven environment
- Effective time-management skills and ability to prioritize work
- Openness to constructive feedback and commitment to self-improvement
Education/Experience:
- Bachelor’s Degree Required
Salary Information:
The salary for this role is $46,000.
Great Perks. Because We Appreciate Great Employees.
TIME OFF
We offer a generous number of vacation days and have the Jewish holidays off as well. Fridays our offices close early (October to March at 3:00 pm and April to September at 4:00 pm). All so you can relax and recharge.
HYBRID MODEL
We’re operating on a hybrid work model: three set days in the office and two days remote. So enjoy the best of both worlds — the comforts of home and the energy of the office.
HEALTH CARE
UJA provides a top-tier medical and dental plan, along with a flexible spending account. We also offer life insurance. And for a small cost you can take part in on-site yoga and exercise classes at our Manhattan office. Wellness matters to us.
PLANNING FOR RETIREMENT
UJA employees can enroll in a pension plan and tax deferred annuity.
CAREER DEVELOPMENT
Classes, workshops, and compelling speakers will keep you at the top of your game.
COMMUNITY
We come together as a staff to commemorate holidays (from Rosh Hashanah to MLK Day), volunteer at nonprofits, and celebrate our accomplishments together. (Our chocolate chip cookies are legendary!)
SOME MORE (YES, MORE!)
We also offer a backup childcare program. And a commuter benefit plan. So you can get to work and feel good about it.