Administrative Assistant – Admissions & Development

Location: Miami Beach, FL
Department: Admissions & Development
Reports To: Director of Admissions and Director of Development
Job Type: Full-Time

Overview

Hebrew Academy seeks a dynamic, detail-oriented Administrative Assistant to support our Admissions and Development teams. This role is essential in helping us provide outstanding experiences for prospective families and donors while ensuring smooth day-to-day operations. The ideal candidate is proactive, highly organized, and excited to be part of a mission-driven educational environment.

Key Responsibilities

Admissions Support

• Serve as the first point of contact for prospective families via phone, email, and in person
• Manage admissions correspondence and applicant files
• Schedule tours, interviews, and related meetings
• Prepare application materials, reports, and event logistics
• Assist with open houses and other recruitment events

Development Support

• Support donor communication efforts including thank-you letters and mailing projects
• Maintain and update donor database records
• Assist with scheduling, planning, and executing fundraising events and campaigns
• Track and organize RSVPs, guest lists, and donation acknowledgments
• Provide general administrative support to the Development Office

General Office Support

• Perform clerical tasks including data entry, filing, and document preparation
• Order and maintain office supplies
• Collaborate with other departments as needed

Qualifications

• Associate or bachelor’s degree preferred
• Prior administrative experience; experience in school or nonprofit settings a plus
• Strong communication and organizational skills
• Proficiency with Microsoft Office; Veracross or CRM software experience a plus
• Discretion in handling confidential information
• Professional, warm, and customer-service oriented

Work Schedule & Requirements

• Full-time, on-site position
• Occasional evening or Sunday availability required for special events

To Apply:
Submit your resume and a brief cover letter.

To learn more about Hebrew Academy visit us at https://www.hebrewacademymiami.org/