Job Title: Congregation Administrator
Hours: Full-time, with part-time options starting at 30 hours/week, pro-rated. Hours regularly include activities on Sundays and some evenings.
Benefits: Up to $3,000/year reimbursement for health insurance and 2 weeks paid vacation.
Requirements: Experience with congregational or non-profit administration strongly preferred but not required.
PLEASE SUBMIT A COVER LETTER WITH YOUR APPLICATION.
Who We Are and Who We Are Seeking
Eitz Chayim is a vibrant, participatory Jewish congregation in Cambridge, MA, home to an inclusive, egalitarian, multi-generational community. The Congregation has a K-12 Hebrew School, weekly Shabbat services, holiday observances throughout the year, life cycle celebrations and commemorations, and many thriving programs for children and adults, including Torah study, Lifelong Learning, social justice committees, and much more. We are seeking a Congregation Administrator/Operations Manager to help this exciting community continue to grow and thrive. In this role, you will administer and coordinate the programmatic, secular, business and financial activities of the Congregation in accordance with the policies, goals, and objectives established by the Board of Directors. The Congregation Administrator/Operations Manager works closely with the Rabbi to support her daily work in the community, as well as the initiatives and programs that she leads for Eitz Chayim. The Administrator’s supervisor is the President of Eitz Chayim’s Board of Directors.
What You’ll Do
Among other job responsibilities, the Congregation Administrator//Operations Manager:
- Acts as the face of the community and often the first point of contact to the public and members, which includes responding to communications and inquiries, greeting people who come to the Congregation, answering the phone and responding to messages.
- Supports the Rabbi in a range of ways, including alerting her to issues in the congregation (births, sick congregants, deaths, etc.); sending emails and performing other administrative tasks, assisting bar/bat mitzvah families with various needs, assisting with set-up and copying of materials for Shabbat, holidays, and classes, sending reminders to committees, classes and individuals about meetings with the rabbi; creating organizational systems for yahrzeit announcements and other communications.
- Supports the multiple volunteer-run Congregation committees in their operations.
- Administers member and donorship accounts, including active maintenance of the member database, sending thank you notes to donors, acknowledging them in the newsletter, sending messages to anyone who is honored or whose family member is remembered with a donation, and alerting the Rabbi, president, and fundraising committee on any significant donations received so they can thank personally the donors, running reports for the fundraising committees during fundraising campaigns
- Oversees the official calendar, maintaining calendars at least one year in advance, reflecting building use, holidays, ritual observances, school activities, and use by members and non-members of building space in accordance with building use policies promulgated by the Board
- Supports the Education Director during Sunday school from 9:00-1:00, including by making copies for teachers before start of school; setting up the sanctuary for Community Time; ordering food delivery; supervising students who need a “break” from class. In addition, responsibilities outside of Sundays include creating and maintaining student lists and spreadsheets, managing holiday sales and events; ordering supplies.
- Coordinates facilities management in collaboration with the Congregation’s Building Committee.
- Coordinates volunteers for a variety of events throughout the year, including holiday celebrations, community service events, and other
- Is Responsible for the timely production of the weekly email newsletter.
- Supervises set-up of facilities for events, including weekly Shabbat services, life cycle events held at the Congregation, and others.
- Supervises all administrative aspects of the High Holidays.
- Is responsible for overseeing administrative aspects of the Congregation’s relationship with the tenants and adhoc renters of synagogue real estate.
What You’ll Bring:
- Excellent writing and communication abilities
- Excellent organization and prioritization skills
- Excellent interpersonal skills
- High emotional intelligence
- Ability to work productively and happily both independently and in collaboration with others
- Enthusiasm and positive outlook about problem solving when issues arise
- Ability to engage with a diverse constituency warmly and effectively in person, by phone, and over email
- Ease and familiarity with technology, and ability to assist those who are less tech-savvy in using Zoom and other programs
- Willingness to handle both repetitive, less challenging administrative tasks as well as those operational tasks requiring initiative and creativity
- Commitment to the values of equity, inclusion, diversity, and valuing all members of our community
- Minimum 2 years administrative or operations management experience.
- Demonstrated experience multitasking while maintaining attention to detail.
- Demonstrated experience engaging productively with diverse populations.
Some knowledge of Hebrew and/or Judaism helpful, but not required.