Administration and Operations Assistant

Job Description: Administration and Operations Assistant (Shul Administrator)

Location: Prospect Heights, Brooklyn

Type: Part-Time Hybrid (in-person Fridays, Saturdays 10AM-2PM, and before holidays)

Compensation: $25/Hr (10-20 hours per week)

Prospect Heights Shul (PHS) is a vibrant, inclusive Modern Orthodox community in the heart of Brooklyn. We are seeking a reliable, detail-oriented Administrative & Operations Assistant to support the smooth day-to-day functioning of our growing shul. This role blends fixed in-person duties with flexible remote tasks, combining administrative coordination and hands-on logistical support - ideal for someone organized, positive, proactive, and excited to contribute meaningfully to a warm, values-driven Jewish community.

Key Responsibilities:

Administrative Support

• Serve as the primary point of contact and experience manager for a growing community of 250+ members.
• Manage ShulCloud, the general email inbox, and master calendar.
• Plan and coordinate small to mid-sized lifecycle events and special programs.
• Oversee administrative and operational processes, including insurance, employee onboarding, scheduling, and payments.
• Maintain accurate records of membership, sponsorships, RSVPs, donations, and events.
• Draft and distribute weekly communications (newsletters, reminders, announcements).
• Order and track supplies for Shabbat, holidays, and programs.
• Support leadership with special projects, board coordination, and data management.

On-Site & Event Operations

• Serve in person on Saturdays from 9:00 AM–1:00 PM as community and experience manager and on Fridays and day before holidays to receive deliveries.
• Liaise with staff, caterers and vendors to ensure Shabbat and holiday readiness.
• Assist with production logistics for holidays, community events, and large-scale programs, serving at points as a coordinator for special events.
• Run occasional local errands as needed.
• Collaborate in person with the Rabbi, Board, building operations team, and youth staff.

Qualifications

• Highly organized, dependable, and detail-oriented.
• Patient, kind, and attuned to community dynamics.
• Strong written and verbal communication skills.
• Proficiency with Google Workspace (Docs, Sheets, Calendar, Gmail), ChatGPT/Canva and basic digital tools.
• Familiarity with Jewish communal life and synagogue culture preferred, but not required.
• Must reside in Brooklyn or nearby, with availability on Fridays, holidays, and Shabbatot.

To Apply

Please email your resume and a brief note of interest to [email protected]