Kerem Shalom – Administrative Assistant

Overview

Kerem Shalom, a vibrant, progressive, 250-household  synagogue in Concord, Massachusetts, seeks an energetic and organized individual to be a 30 hour/week Administrative Assistant (AA).

The AA will provide support for our school, community dinners and celebrations, general operations, and other activities. They will help ensure that Kerem Shalom is a warm and welcoming place for members, visitors, and guests. While the work primarily will be done during weekday business hours, the AA will be asked to be present  on some evenings and Jewish holidays, as well as at times on Sunday morning. The AA will report to the Director of Education, and work collaboratively with the Synagogue Administrator as well as with the Rabbi, Cantorial Soloist, Director of Adult Programming, and, at times, our lay leadership. The position will be non-exempt for purposes of the Fair Labor Standards Act.

Responsibilities

Specific responsibilities will include but will not be limited to:

• Managing records for the school and the synagogue: Working under the supervision of the DE, the AA will be responsible for creating and maintaining up-to-date student records and class lists in the synagogue database (Salesforce) and email lists (Constant Contact) used to communicate with families. In addition, working collaboratively with the Synagogue Administrator, the AA will create and maintain records on synagogue members and have primary responsibility for generating letters thanking donors for contributions to Kerem Shalom. 
• Managing logistics for the school and the synagogue: The AA will have primary responsibility for logistics, including ordering food and materials, setting up serving tables, and overseeing servers and helpers for a variety of events. These include community-wide holiday celebrations and special events, monthly community dinners, monthly pizza dinners for Hebrew School families, weekly pizza dinners for 7th grade students, and Holiday Preschool and Kindergarten, which are held monthly on Sunday mornings. In many cases, the AA also will track RSVPs for events and help encourage a robust turnout
• Assisting with communications: Working with the Director of Education, the AA will help prepare and distribute the weekly Hebrew School newsletter and teacher updates for parents and caregivers. They also will help prepare and disseminate information about annual school registration, family programs, special events, and youth and family Shabbat programs. In addition, the AA will help ensure that information about upcoming events and activities posted in the atrium and lobby is appealing and up to date. 
• Providing Administrative Support: The AA will help ensure that the synagogue has adequate supplies and materials for classes, community events and other activities. In addition, they will work with the Temple Administrator around building coverage, maintenance appointments and the associated documentation requirements, as well as other administrative responsibilities.
• Serving as a welcoming presence: The AA is expected to be present when our Hebrew School is in session and at select Kerem Shalom events; occasionally these events occur on weekends or Jewish holidays. For our Hebrew School, the AA is expected to welcome and greet parents, caregivers, and children at the front door and be available to answer questions; monitor the phone, track student attendance; help set up name tags and other needed materials and call parents or caregivers if needed. For community-wide events, the AA will help welcome people and also follow up with guests interested in learning more about Kerem Shalom. 

Skills Required

• Proficiency with Microsoft Software (Word and Excel) and familiarity with Google Drive (Docs, Sheets, Slides, Forms) 
• Proficiency with, or ability to learn, Salesforce, Constant Contact, Slack, WhatsApp, Project Management software such as Asana or Monday.com, Canva, Online Document Software such as Docusign/PandaDoc
• Organizational skills: ability to prioritize, take initiative and work independently or as a member of a team as required.
• Strong written and verbal communication skills, 
• Adaptability: Flexible and able to adjust to changing priorities and demands.
• Respect for confidentiality of sensitive information.

Education/Experience

• Nonprofit, customer service experience preferred.
• High school Degree required; Associate’s or Bachelor’s Degree preferred.
• Synagogue or other Jewish organizational experience is a plus.

Work Schedule

• This position is primarily in person at Kerem Shalom.
• The position is expected to be 30 hours/week; the specific work schedule will be agreed to between Kerem Shalom and the AA. 
• During the school year, the AA will be expected to work on Monday evenings when Hebrew School is in session, some Sunday mornings, and some Friday evenings.
• Occasional presence on the weekend or Jewish holidays may be required throughout the year.

Salary/Benefits

• $40,000/year, depending on experience
• PTO (holidays, personal days, vacation time)
• Pro-rated health insurance.

How to apply 

• Please send a resume and a cover letter to [email protected] that explains your interest in this position. 

About Kerem Shalom

Kerem Shalom–Vineyard of Peace–is a vibrant, inclusive, and welcoming community that is the center of Jewish life in Concord and surrounding communities. More information about Kerem Shalom is available online at www./keremshalom.org/.