Executive Assistant

Illuminate Foundation | Santa Monica, CA, United States

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Posted Date 6/13/2024

Executive Assistant Position 

Looking to hire full-time Executive Assistant to support a business owner in multiple arenas, including the management of a Non-Profit Foundation focused on Holocaust Remembrance and Education.

The majority of the Executive Assistant’s time will be spent providing high-level administrative support to the Business Owner through project-based work, research, report prep, organization, scheduling, calendar management, correspondence, email monitoring and organizing, coordinating travel, submitting expense reports,  running errands as needed, and some property management. 

In addition, this position will also provide valuable support to the Foundation, including:

  • Research various topics and present information
  • Building a curriculum for schools and educational purposes
  • Assisting in organizing and developing a Holocaust survivor project 
  • Website analytics and social media monitoring 
  • Cultivation and outreach to potential strategic partners
  • New programming development
  • Public relations/marketing support, particularly in community and grassroots efforts
  • Prepare documents and materials for externally-facing purposes
  • Planning and execution on behalf of Foundation 


  • Bachelor’s degree plus at least 3-4 years relevant professional Assistant experience.
  • Seeking a highly organized, proactive, self-starter and creative problem solver.
  • First-rate communications and collaboration skills with the ability to connect well with others.
  • Proven ability to work independently and manage multiple projects simultaneously. 
  • Strong working knowledge of the Microsoft Suite required.
  • Adobe creative suite knowledge a plus but not required.
  • Personal effectiveness/credibility; composure; discretion; integrity; a sense of humor.
  • Basic knowledgeable of and passion for Holocaust studies a plus. 
  • Knowledge of the entertainment industry a plus.

The Non-Profit Organization 

  • Illuminate Foundation was founded to increase awareness, education and commemoration of the Holocaust for future generations.
  • Illuminatethepast.org is a digital candle lighting ritual that allows users to honor the memory of one victim of the Holocaust.  Site is well established and in a phase of growth.
  • Since the founding in 2015, our work has expanded to include additional programming, partnerships, and philanthropic efforts with museums and cultural institutions.

To Apply

This is a full-time position. Office is in Santa Monica, CA. Job will be mainly on-site with the possibility of some virtual. Need to have transportation. Compensation commensurate with experience. 

Full Time
Administrative Support | Community Organizing | Community Outreach | Executive Assistant | Marketing/Communications | Marketing/PR | Other | Philanthropy
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