Executive Support Specialist, Marketing

Combined Jewish Philanthropies | Boston, MA, United States

Posted Date 11/16/2022

Passion. Purpose. Impact.  CJP is one of Boston's oldest and most respected philanthropic organizations and we are currently seeking an Executive Support Specialist, Marketing.


Reporting to the Chief Marketing Officer (CMO), the Executive Support Specialist will be responsible for several administrative, operational, and programmatic functions as well as serving as the primary contact for the CMO, responding to high-level inquiries and leading problem-solving and synthesizing proposed solutions.  The functions of this role range from administrative matters related to program or project development and maintenance to individual executive support to ensure the department is operating as effectively as possible on long- and short-term activities.

 The Executive Support Specialist serves as the primary contact for the CMO, including scheduling and staffing meetings, including departmental meetings, confidential donor meetings, and meetings around organizational initiatives.  The Executive Support Specialist will work closely with Executive Assistants and others across the organization to ensure alignment, responsiveness, and focused execution of work and tasks. 

The Executive Support Specialist will liaise with nearly all staff members of the organization. At times, they will lead projects driven by the CMO.   They must be capable of managing multiple projects under tight deadlines all while maintaining an unflappable demeanor. The Executive Support Specialist exercises independent thinking and discretion.


Primary Responsibilities:


  • Maintains CMO’s calendar, including organizing ongoing and one-off meetings, planning work/prep time, and coordinating meetings with committees and external vendors. Proactively discuss and organize for planning, agenda setting, materials and technology required for upcoming events and recurring meetings.
  • Assists with planning, organizing and communicating with various donors and volunteers to coordinate Marketing advisory and task force meetings, drafting and sharing updates with advisors and task force members as needed.
  • Operationalizes the CMO’s plans/goals through meeting preparation and follow-up, including working with CMO and/or others to curate the notes into a form that is most helpful and actionable.
  • Manages the CMO’s workflow; tracks deliverable and ensures coordination of priorities and deadlines


Education:  BA or equivalent

Budgeted Salary Range:  $72,000 – 90,000


Work Schedule:  CJP staff work a hybrid work schedule where Tuesdays and Wednesdays staff work in the office; on Mondays, Thursdays and Fridays staff may work remotely.


CJP offers that rare opportunity to tap your skills, talents, and experience to benefit a greater good while you grow professionally. You will work in a dynamic environment, with a diverse group of individuals who share your commitment and enthusiasm. Together, you will make a difference for Jews and non-Jews in Greater Boston and worldwide. We offer competitive salaries, comprehensive benefits and a collegial, family-friendly work and team environment. 


For more information about CJP, go to www.cjp.org.


Please use this link to apply:   https://secure6.saashr.com/ta/6178095.careers?ShowJob=453391893


CJP conducts background checks as part of the hiring process.


CJP is an equal opportunity employer.  People with disabilities, women, veterans, black, indigenous and people of color, and LGBTQ people are encouraged to apply.  Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.


Full Time
Executive Assistant | Marketing/PR
Organization Type
Retirement Plans | Dental | FSA | Leave Early for Shabbat | Life Insurance | Medical Insurance | Paid Holidays | Paid Vacation | Parental Leave | Sick Days | Mass Transit | Vision
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