WCT – Job Description Executive Director
Woodlands Community Temple is seeking an experienced, creative individual to serve as our first Executive Director (ED). The ED will oversee the operational and business aspects of our congregation and facilities, supporting our lay leadership and clergy as our community pursues a wide range of initiatives focused on Reform Jewish life and social action.
Established in 1966, Woodlands has grown into a vibrant Reform Jewish congregation of 380 households. We are proud to be a temple that innovatively combines ritual, education and social action in a multigenerational environment. Located in southern Westchester County, New York (about 30 minutes by train north of New York City and near the Hudson River), we welcome members of all backgrounds, and of all races and sexual orientations, together with their spouses/partners and, especially, their children. We are pleased to have many non-Jewish spouses among our members. We are constantly striving to balance providing for the diverse spiritual and educational needs of our entire Woodlands community with encouraging our congregants to perform those much needed works of Tikkun Olam that will benefit an increasingly complicated world at large.
We have evolved an egalitarian culture, in which dedication and engagement are highly valued among our members, clergy and professional staff. Our lay leaders and member-volunteers work collaboratively with our clergy, professional educators and staff to manage a notably wide range of activities and programs. As we look to the future, we increasingly recognize the need to augment our unique environment with a more structured approach to the operational and business aspects of our community, especially as our member-volunteers find that their time is split in many directions across their lives.
- At least three to five years of experience in the role of Executive Director or a closely-related function in a temple community or similar not-for-profit organization. A related degree or certification is a plus.
- Excellent skills in organizing and managing a diverse workload of both daily activities and ongoing projects.
- Strong staff-management skills, as well as a solid background in the fundamentals of human resources.
- Experience in building and supporting teams that include professionals, paid staff and volunteers.
- Experience in budgeting/forecasting and financial management, especially in an environment in which volunteer-driven solutions are preferred over “spending-driven” solutions.
- Experience in selecting and supervising a wide range of vendors and service companies.
- Strong oral, written, and interpersonal communications skills.
- Excellent computer skills, including Microsoft Office and membership management software. Experience with ShulCloud and QuickBooks a plus.
- Experience in one or more of these areas a plus: temple communications, marketing, dues collection, fund-raising.
- The ability to collaborate with a broad range of people and personalities while staying focused on the goals and tasks at hand.
- A strong sense of empathy and a good sense of humor.
- Maturity and adaptability in both daily and critical situations.
- Familiarity with Reform Judaism a plus. The ED and their family are also welcome and encouraged to participate in the activities of our Temple community.
- Manages our office and facilities staff.
- Manages our facilities on a regular basis.
- Proposes capital improvements.
- Helps us to maintain and strengthen our volunteer culture in the years ahead.
- Reports to the President of Woodlands Community Temple and/or their designee.
- Supports our professionals and religious school leadership, helping them to execute initiatives within their own core areas of responsibility.
- Supervises the office personnel and facilities staff.
- Leads the administrative aspects of the religious-school staff (payroll, H/R policy, etc.), but does not otherwise serve as their supervisor.
Responsibilities by Functional Area
- Takes overall responsibility for day-to-day office operations, developing and implementing office policies and procedures.
- Structures and supervises the office staff, including recruiting, training, evaluating (also see Facilities and Equipment, below).
- Ensures compliance with applicable employment laws.
- Manages all aspects of benefits provided to employees, including insurance.
- Establishes standardized procedures for boards and committees, professionals, and members to utilize office services.
Facilities and Equipment
- Works with the VP Facilities to maintain the overall appearance and physical operation of the building, utilizing both employees and outside vendors.
- Supervises the facilities staff, with the same range of responsibilities as for the office staff (above).
- Authorizes and supervises vendor relationships.
- Makes recommendations to the Board of Trustees when capital expenditures are required, and then oversees the bidding process.
- Oversees all aspects of facilities rentals to members.
- Provides administrative and logistical support for the smooth running of all in-person and virtual Shabbat and life cycle services, High Holy Day services, major activities, and festivals.
Fiscal and Budgeting
- Works with the VP Finance in the preparation of the annual budget.
- Assists the Financial Secretary in billing and monitoring the collection of dues.
- Supports the implementation of the annual Supporting Woodlands, Together campaign.
- Oversees the maintenance of accurate membership records that reflect all pertinent data as to individuals and families.
- Ensures systems are in place for responding to inquiries from prospective members and onboarding new members.
- Works with the appropriate committees on the production and distribution of temple communications (website, weekly emails, weekly service handouts, monthly newsletter, etc.).
- Coordinates marketing programs to reach prospective members.
- Assists in planning and implementation of strategies for membership growth and retention.
- Helps recruit volunteers to serve on committees.
- Assists with the logistical planning and implementation of committee programs.
- Supports the development and supervision of fundraising activities, including capital campaigns.
Program Coordination / Calendar Management
- Coordinates scheduling and logistics for all Temple activities.
- Supervises the pre-planning of the year’s activities and Temple calendar.
- Serves as the Temple’s central purchasing agent and monitors all expenditures.
- Negotiates terms and pricing with vendors.
- Maintains various Temple records (membership data, newsletters, minutes, etc.) and historical and archival records.
- Serves as an ex-officio member of the Board of Trustees and the Executive Committee and attends their monthly meetings as well as other key temple meetings.
- Makes regular progress reports to the President and Board of Trustees.
- Participates in the National Association of Temple Administrators and similar local associations, networking with other administrators and gathering information.
- Salary 90,000 – 100,000 , commensurate with experience
- Paid vacation, sick leave, maternal/paternal leave, medical, retirement plans, , Professional Development
For best consideration, please email your cover letter, resume and salary requirements to [email protected] by January 31, 2022.