About The Community Synagogue:
The Community Synagogue is a growing community of 800+ Reform Jewish families, founded in 1952, located in Port Washington, NY. Over the past 5 years we have added more than 50 families, expanded our clergy team from three to five, and are one of the largest synagogues on Long Island.
Website: www.commsyn.org
The Community Synagogue is an integral part of Port Washington and serves as a spiritual home for families from diverse backgrounds and traditions. Our community is characterized by its warmth, inclusivity, and commitment to Jewish values. We take great pride in our dedication to fostering a sense of belonging and genuine kinship among our members.
From engaging worship services and dynamic educational programs to meaningful social action initiatives and stimulating cultural events, we offer a wide range of opportunities for individuals of all ages to deepen their connection to Judaism and to each other. We are committed to creating meaningful connections not only with one another but also to establish God’s presence within our lives to develop a deeper understanding of Torah and a broader connection to Israel - the people, the land and the state.
The Community Synagogue is an innovative congregation that is continuously growing, deeply committed to making sacred connections, and financially secure. We pride ourselves on making all feel seen, welcome, respected, and valued. We dedicate ourselves to forming a covenantal relationship with all our staff and believe deeply in a brit Kodesh with our clergy partners, professional staff, lay leaders and volunteers. We have found that working together allows us to focus on our collective mission of enriching the lives of our congregants through Torah, Avodah/Tefilah and Gemilut Chasadim.
With a five-person clergy team, dedicated professional staff, a year-round Early Childhood Center (ECC), bustling religious school, and a historic property, The Community Synagogue is a dynamic place that looks to fulfill its mission of being a vibrant, caring and inclusive Reform congregation that inspires meaningful relationships with one another, the larger community and with God.
Position
We are currently in search of a tech savvy and highly organized individual who has outstanding customer service, time management, administrative and people skills to be our new Administrative Assistant & Event Coordinator. Reporting to the Office Manager, this role works closely with the staff, including clergy, the Executive Director, other senior staff, and building staff, and interacts daily with our warm community. This person will sit at the office front desk and serves as a welcoming presence to the Synagogue for office visitors, whether the newly engaged couple, or the grieving widow or widower. The Administrative Assistant & Event Coordinator should be a self-starter, a strong collaborator, and someone with the ability and desire to learn new skills/programs quickly. The position requires flexibility, organization, and strong written and verbal communication skills. The successful candidate will be able to handle confidential information appropriately, maintain a courteous and tactful demeanor, and demonstrate patience and kindness with the diverse community members with whom they will interact. This person will be part of a caring and warm team who supports the mission of The Community Synagogue.
Responsibilities may include:
Reception and general duties
- Greet visitors warmly in person and on the phone
- Respond promptly, professionally and accurately to high volume of email from staff,
congregants, and general inquiries
- Regularly communicate with members/congregants• Maintain internal digital calendar
- Provide administrative support to clergy, executive director and board of trustees as
needed
- Perform various office/administrative tasks, including but not limited to creating labels
for mailings, distributing mail, or adding postage to mail
Events
- Coordinate food orders and room preparation for all events, including life-cycle events,
evening and weekend programs, working with staff, congregants, and outside vendors.
- Develop good working relations with staff and key vendors.
- Coordinate caterers for refreshments following weekly services (Oneg, following Friday
night services, and Kiddush, luncheon following Saturday morning services), working
with congregants/members as sponsors of these meals
- Coordinate space rental with congregants and outside vendors
- Prepare weekly run of show for weekend events
Database
- Maintain member database, updating contact and billing information regularly
- Build forms in the database and provide back-end support to other staff and to
community members
Website
- Update pages as needed
- Create email blasts from templates
Qualifications
- Strong interpersonal skills and customer service mindset and experience
- Desire and ability to learn new processes/programs
- Self-motivated and comfortable working independently, as well as collaborating with
others
- High level of personal and professional integrity
- Knowledge of Jewish rituals and culture, life cycle events a plus, but not required
- Proficient in Microsoft Office Suite/Office 365, particularly Outlook, Word, and Excel.
Experience with Shulcloud is a plus.
Compensation
Salary: $48,000 - $56,000
Benefits include: Medical and dental coverage, 403(b) plan, 15 days Paid Time Off, FSA for medical expenses, leave early Fridays for Shabbat, Jewish and secular holidays off
To apply:
Please send a cover letter and resume to [email protected] Please include
Administrative Assistant & Event Coordinator in the subject line.