Operations Manager, Fund for Jewish Education (Hybrid Office Model)

UJA Federation of New York | New York, NY, United States

Posted Date 4/27/2022

About the Organization

The world’s largest local philanthropy, UJA-Federation of New York’s mission is to care for Jews everywhere and New Yorkers of all backgrounds, to respond to crises close to home and far away, and to shape our Jewish future. Funds raised by UJA-Federation sustain the activities of local health, human-service, educational, and community agencies. Every day, these community-based organizations provide a multitude of services that improve and enhance people’s lives.

Job Description

The Operations Manager is part of the Operations and Grants Management team responsible for the financial and management processes and systems that support strategic planning and grant making at UJA-Federation of New York.  This team works to ensure efficiency, streamlining, and standardization across the division and, where applicable, across the organization, and liaises with the Accounting, Impact Performance and Assessment, Information Technology Services, and Legal departments to do so.

While each team member is assigned primary responsibilities, all are expected to do their work with the primary responsibilities of the team in mind, and an understanding of how all of the pieces make up the whole.  

Primary Responsibilities of the Operations and Grants Management team

  • Budget management for planning division, planning departments, and special and venture funds
  • Budget oversight of the Israel Office
  • Development of Appropriations process and templates
  • Management of the Fund for Jewish Education Benefits Program
  • Development, streamlining, and standardization of grants and contract management processes
  • Monitoring and facilitation of divisional technology needs
  • Continued development, management, and ongoing supervision of grants management system (internal database), UJANet (web-based grants management portal), and Customer Relationship Management (CRM) systems
  • Development, oversight, and implementation of organizational and grant-related data collection, analysis, and reporting tools (in collaboration with IPAD)
  • Training and skill building for grantmaking professionals related to systems and operations
  • Training and skill building for UJA grant recipients

Primary Responsibilities of Operations Manager, Fund for Jewish Education Benefits Program

The Fund for Jewish Education (FJE) was founded in 1978 and has provided an unprecedented level of support to educational institutions of New York’s Jewish community, distributing more than $150 million to advance Jewish education in the New York area through its signature Educator Benefits program. The FJE Educator Benefits program reaches more than 6,500 educators in over 200 schools. The Operations Manager, Fund for Jewish Education Benefits Program will be responsible for:

  • Oversight and management of systems and processes for enrollment, data collection, and claims processing
  • Being an expert regarding knowledge of employer-provided benefits in order to ensure that the program is current and up to date with best practice in the benefits landscape, specifically around employer-provided medical insurance, pension plans, and life insurance
  • Ongoing training and communication with FJE day schools and yeshivot around systems and processes
  • Oversight of the FJE inbox, responsible for fielding questions from UJA staff as well as FJE day schools and yeshivot around systems and processes
  • Identifying opportunities for improved efficiency
  • Special projects, as needed

 Education and Experience

  • Bachelor’s degree required
  • Minimum of five years of related experience
  • Familiarity with, and experience in, day school field
  • Familiarity with employer-provided benefits programs, especially medical insurance
  • Understanding and sensitivity of working with diverse Jewish populations in NY
  • Outstanding computer skills, proficiency in Microsoft Office, including advanced spreadsheet (power query) and database familiarity (MySQL)


  • Demonstrated ability to handle multiple priorities at the same time and maintain strong attention to detail
  • Outstanding organizational, verbal and written skills
  • Strong analytical skills and ability to identify and conceptualize trends and emerging issues
  • Ability to start and persist with specific courses of action while exhibiting high motivation and a sense of urgency
  • Can grasp important information in oral communications by actively listening, summarizing what has been said, and asking questions to clarify ambiguities
  • Can communicate with others in a warm and helpful manner while simultaneously building credibility and rapport
  • Ability to respond to requests for assistance in a timely and thorough manner
  • Team-orientation and ability to work well with others
  • Self-starter able to work independently


How to Apply:

Equal Opportunity Employment. Only qualified applicants will be contacted. Please submit your application directly to our job board: Operations Manager, Fund for Jewish Education | UJA Careers (ultipro.com).

Great Perks. Because We Appreciate Great Employees.

Time Off:
We offer a generous number of vacation days and have the Jewish holidays off as well. Fridays our offices close early (October to March at 3:00 pm and April to September at 4:00 pm). All so you can relax and recharge.

Health Care:
UJA provides a top-tier medical and dental plan, along with a flexible spending account. We also offer life insurance. And for a small cost you can take part in on-site yoga and exercise classes at our Manhattan office. Wellness matters to us.

Planning for Retirement:
UJA employees can enroll in a pension plan and tax deferred annuity.

Career Development:
Classes, workshops, and compelling speakers will keep you at the top of your game.

We come together as a staff to commemorate holidays (from Rosh Hashanah to MLK Day), volunteer at nonprofits, and celebrate our accomplishments together. (Our chocolate chip cookies are legendary!)

Some More (Yes, more!)
We also offer a backup childcare program. And a commuter benefit plan. So you can get to work and feel good about it.

Also, a lot of the times, we’re wearing jeans.

Full Time
Business Manager | Community Outreach | Community Planning | Education - Other | Fundraising/Grants/Giving | High School Teacher | Human Resources | Lower School Teacher | Middle School Teacher | MIS/Tech/Internet | Other | Philanthropy | Programming | Religious School Administrator
Organization Type
Retirement Plans | Dental | FSA | Leave Early for Shabbat | Life Insurance | Medical Insurance | Paid Holidays | Paid Vacation | Parental Leave | Sick Days
Job Location

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