Receptionist/Administrative Assistant

Reform Congregation of Weston, Temple Dor Dorim | Weston, FL, United States

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Posted Date 10/26/2023
Join our dynamic team at Temple Dor Dorim and Early Childhood Center in Weston .We are looking for a part- time Front Desk Receptionist and Assistant 1pm-6pm to deliver exceptional customer service. A positive personality is a must! The ability to multi-task and problem-solve are essential qualities of a successful candidate.
· Greeting parents/visitors/congregants/vendors as soon as they enter the building
· Early care and After care: book sign-in
· Have security cameras on the screen and watch them
· Answer, screen and forward incoming phone calls – been well versed on Temple events
· Answer any questions from parents, visitors and guide them to the correct person
· Take detailed messages (Name Number time and reason) or use phone system to transfer call
· Direct visitors and teachers to the appropriate person in the office
· Ensure lobby area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
· Make copies of accident reports, bite reports, emma/abba registrations, & daily notes. Make sure we are fully stocked daily
· Receive, count and coordinate challah delivery and place labels on challah/ensure challahs are delivered to classrooms
· Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
· Liaison with the cleaning people in case a classroom needs something specific to be done.
· Keep inventory of snacks and kitchen supplies for Director to order
· Check refrigerator for cleanliness and old food
· Prepare tour registration packets
· Ensure that the most updated paperwork is available for parents in the lobby
· Receive lunches for school and answer any question they might have
· Assist office staff with any projects they might have (ECC and Temple)
· Keep list of class schedules to guide teachers with times and places
· End of the month, gathered, changed early care sheets and aftercare sheets to new month
· Help at 12:30-1 dismissal at door
· Open all delivered packages
· Coordinate temple mailings/callings
· Assist with Temple events
· Maintain ECC/Temple calendar
· Coordinate catering needs for events
· Other jobs as requested
  • Strong Administrative and Computer Skills are a must.
  • Speak clearly and professionally with others, answering calls
  • Must be well organized and able to multitask efficiently
  • Must be flexible and able to work some Sundays and holidays
  • Minimum of 3 years’ experience required.
Send Application with cover letter to [email protected]
Salary15.00 - 17.00 Hour
Part Time, Contract, & Seasonal
Administrative Support | Engagement | Events Management | Marketing/Communications | Programming
Part Time Categories
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