If working for an organization that supports the land and people of Israel excites you, then join us and you needn't wait another minute to change the world!
Position Overview:
The Event Administrator plays a key dual role in supporting Jewish National Fund-USA's fundraising and event efforts. This position combines administrative excellence with event planning skills to help execute impactful donor events and provide high-level support to fundraising staff. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment. This is a full-time position based out of our Northbrook, IL office.
This position will be required to travel throughout the Midwest region.
Job Responsibilities:
- Collaborate with and provide administrative support to regional fundraisers and leadership, ensuring smooth day-to-day operations.
- Assist with planning and executing event operations and production timelines for events across the Midwest region — including donor receptions, board meetings, virtual events, and other in-person events.
- Schedule event-related meetings/calls, prepare materials, and distribute notes for all event assignments.
- Coordinate logistical aspects of events, including site selection, vendor coordination, supply shipments and event inventory management, communications, staffing, and travel-related arrangements as needed.
- Ensure events are executed within approved budgets, maintaining accurate expense records and working closely with internal teams to manage costs effectively.
- Manage and oversee end-to-end event registration processes, including report generating, RSVP tracking, name badge assembly, and guest communications.
- Work with our Israel Office Administration Manager to coordinate travel, itineraries, calendars and related documents for affiliate speakers.
- Maintain and manage donor records and tracking, ensuring data accuracy.
- Process and code event donations, pledges, and payments in a timely and accurate manner.
- Utilize all appropriate organizational tools, systems, processes, and procedures to ensure accuracy, efficiency, and alignment with internal standards
- Assess and manage potential event risks, oversee vendor compliance, and deliver post-event evaluations to support continuous improvement.
- Support and operate on-site as lead on event assignments, including evenings and weekends on an as needed basis.
- Support special projects and perform other duties as assigned by the supervisor.
Qualifications:
- BA/BS degree required
- 1+ years of experience in event planning or administrative support (nonprofit experience a plus) preferred.
- Excellent organizational, communication, and time management skills.
- Ability to multitask, problem-solve, and meet tight deadlines with flexibility.
- High energy, strong attention to detail, and a proactive, team-oriented attitude
- Strong computer skills (Microsoft Office Suite, CRM/Salesforce preferred)
- Experience with virtual events (Zoom) and project management tools (e.g., Asana, Monday.com) preferred
- Available to work nights, weekends, and travel within the Midwest region on an as needed basis.
- Must have a valid US driver's license, personal car, and credit card (reimbursed expenses).
- Ability to lift up to 25 lbs.
Perks:
- Days off for all work-prohibitive Jewish holidays, in addition to the secular US holidays
- 3pm close-of-business on Fridays
- Top-notch healthcare (including dental and vision)
- Parental Leave policy
- Employer-paid life insurance
- Employer-paid short and long-term disability
- 403(b) with generous 4.5% employer contribution
- Opportunities to travel to Israel
Compensation:
$45,000
Pay Type: Salaried
Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role.
WHAT WE DO
At Jewish National Fund-USA, we turn vision and dreams into reality. For almost 125 years, we have built the land of Israel for its people. As one of the most trusted names in philanthropy, our mission is to attract 800,000 new residents to Israel's underpopulated North and South and to be the leading organization for Zionist engagement. We build schools, medical centers, culinary institutes, resilience facilities, emergency response centers, water reservoirs, parks, and playgrounds while creating employment and community service initiatives, along with youth development programs for thousands of young Israelis. We also support Israelis with disabilities, bring hundreds of college faculty members and student leaders beyond the Jewish community to Israel, invest in agricultural R&D, and host the largest gathering of Zionists in the U.S. annually at our Global Conference for Israel. All of this is accomplished as we embark on the largest philanthropic capital project in Israel's history—the $350 million, 16-acre World Zionist Village in the city of Be'er Sheva.
And yes, we also support tree planting. Since 1901, we have helped plant over 260 million trees in Israel, which enabled the country to be one of the few to enter the 21st century with a net gain in trees.
No project, program, or initiative stands alone. Through our circles of impact, everything we do contributes to job creation, economic growth, higher living standards, and more—helping us realize our goal of attracting new residents to Israel's North and South.
OUR CREDENTIALS & PARTNERSHIPS
A registered 501(c)(3) organization, Jewish National Fund is recognized as a 4-star organization by Charity Navigator, America's leading independent charity evaluator, for its sound fiscal management, accountability, and transparency. JNF has also been rated a top charity by the American Institute of Philanthropy and meets the 20 rigorous standards of the Better Business Bureau (BBB) Wise Giving Alliance, and the transparency standards of Tzedakah, Inc. No other Jewish organization meets all these standards.
OUR CULTURE
We are ViZion-driven relationship-based, fast-paced, and Positively Israel!
OUR CORE VALUES
Be Bold: Beyond. We are proud and passionate, vocal, and visionary about Israel and Zionism. We pride ourselves on our out-of-the-box thinking and the great things it accomplishes for the land and with the people of Israel.
Belong: Stay long. We are an inclusive and diverse workplace welcoming and respecting all cultures, ages, religions, ethnicities, genders, orientations, and physical abilities. Understanding that a work-life balance is crucial to the success of our organization, we are empathetic, understanding, caring,
appreciative, and respectful of one another as we strive to develop and retain our professionals and donors for the long-run.
Be Inscribed: Be the Impact. To walk in the land of Israel and see the impact of our work instills the greatest sense of fulfillment. We strive for each employee to make their mark, leave their footprint, be heard, and feel relevant as together we help ensure the vibrancy of Israel for the next 100 years. We plant the future, not just trees.
Be Kind: Act with Chesed. At JNF-USA we do not underestimate the power of kindness. We use recognition and praise to motivate teams, individuals, donors, and stakeholders. We are proud of our please and thank you's. We listen and lend a helping hand when a co-worker is challenged. Whether
random or deliberate acts, kindness is a key ingredient to our positive workplace and mindset.
B'Yachad: Together. Great collaboration between our employees, donors and affiliates in Israel is a priority: everyone matters no matter their role. We recognize that open and inspirational communication, teamwork, and collegiality is a force multiplier in reaching our goals, mission, and vision. Jewish National Fund-USA exemplifies the power of unity.