Administrative Coordinator

Synagogue Administrative Coordinator

The Synagogue Administrative Coordinator person contributes integrally to the congregation’s success, supporting staff and lay leaders with membership and communications functions.

Key responsibilities will include administration; office management; communication with members and facilitating their engagement; and assisting in implementing events, religious services, and activities. The assistant will be one of the primary front-line contacts with the community and with other organizations. Attendance at key events and some Shabbat/holiday services is expected. The successful candidate will be an integral part of a team to further our mission.

Role and Responsibilities
1) Publicity & Communication (for each: write, publish, post, and/or design)
a. Website and Google Calendar (Word Press)- work with webmaster daily to update website
b. Email Announcements (Constant Contact)
c. Printed Publications – Shabbat Bulletin, Flyers, Signage, Bi-Monthly Newsletter Publication
d. Social Media (Facebook, Instagram, Twitter)

e. USPS Mailings, Mail Merges using Microsoft Word

2) Assist Office
a. Be the “voice of the office” as the first point of contact when congregants or any other person calls
b. Manage, post & distribute Synagogue Calendar – (Public & Internal)
c. Coordinate Event Publicity and Facility Set Up (auxiliaries & membership)
d. Manage Membership Databases
e. Manage phone system
f.  Communicate effectively and personably with congregants and make sure their needs are met
g. Work closely with Executive Director and Rabbi on tasks deemed necessary by them

Qualifications and Educational Requirements

1) Bachelor’s degree preferred with 4-5 years of experience working in a small office, preferably for a not-for-profit or volunteer-led organization
2) Experience with Judaic practices and rituals preferred, but not required.
3) Knowledge of computers and databases- particularly Microsoft Office (Word, Excel, Publisher, and Outlook), Constant Contact, and Shul Cloud 

Preferred Skills

Highly Organized
Ability to multitask
Team Player
Exceptional Communication Skills
Highly efficient
Knowledge of privacy and discretionary practices
Customer Service Mentality
Ability to work in a busy office environment