Administrative Services and Procurement Associate

Who We Are:

The Orthodox Union (OU) is the largest Orthodox Jewish organization in the United States. Founded in 1898, the OU supports a network of synagogues, youth programs, Jewish and Religious Zionist advocacy programs, programs for the disabled, localized religious study programs, and international units. The OU maintains a kosher certification service, whose circled U symbol is found on the labels of many kosher commercial and consumer food products.

Position Overview:
We are seeking a highly organized and detail-oriented Administrative Services and Procurement Associate to support the Associate Director of Administrative Services and the Procurement Manager. The ideal candidate will provide essential administrative, procurement, and clerical support to ensure smooth daily operations within the department.

Duties, Responsibilities, and Accountabilities:

Procurement Assistance:

• Collaborate closely with all OU departments to support the procurement of goods and services, identifying cost-saving opportunities as needed.
• Identify and evaluate potential suppliers to secure advantageous terms.
• Work closely with preferred vendors, ensuring that all departments utilize them effectively.
• Build and maintain strong relationships with suppliers to ensure timely and quality delivery of goods and services.
• Identify and assist in implementing procurement software to streamline the purchasing process.

Administrative Support:

• Prepare reports, correspondence, and presentations as needed.
• Handle incoming and outgoing communication, including emails, phone calls, and mail.
• Assist with data entry and maintain up-to-date records in Concur and other management systems.
• Assist with event planning and execution, including setup coordination.
• Coordinate conference room bookings and prevent scheduling conflicts.
• Coordinate with vendors, ensuring timely invoicing and payment processing.
• Liaise with third-party security providers for various property and event needs.
• Support procurement efforts, including ordering supplies for the mailroom and café areas.
• Assist in managing ID access requests and updates for headquarters and regional offices.
• Track and update insurance-related documentation as required.
• Help manage documentation for company vehicles, including registration and EZPass accounts. 

Qualification Requirements:

• Bachelor’s degree.
• Strong communication skills with the ability to build and maintain effective relationships.
• Excellent organizational and time-management skills.
• Commitment to ethical conduct and adherence to organizational values.

Preferred Qualifications:

• Bachelor’s degree in business administration, Supply Chain Management, or a related field.
• Experience working with non-profit organizations.

Salary and Benefits:
The salary range for this position is between $50,000 and $60,000, commensurate with experience.  

We offer employee-sponsored healthcare, dental, and vision plans.

Other benefits include:

• Paid sick days
• Paid vacation days
• Paid Jewish and most Federal holidays
• Short Fridays to accommodate for the Sabbath
• Free life and disability insurance
• 403(b) retirement plan, with the OU contributing 5% of your wage towards retirement savings after you contribute at least 2% (eligibility after 3 years of continuous service)