Chief of Staff

Description of the Position:  

Drive institution-wide planning and meet all of the Chancellor’s administrative needs, including short and long-term schedule management; meeting coordination, preparation, and follow-up; internal and external communications; travel bookings; and acting as a welcoming presence in the JTS Chancellor’s office suite. In addition, provide support, as needed, to the Vice Chancellor for Religious Life and Engagement. 

Duties/Responsibilities:  

• Partners with the Chancellor to develop relationships with all internal staff, external stakeholders, and partner entities, both in the U.S. and in Israel.
• Ensures all correspondence is addressed accordingly for the Chancellor.
• Coordinates calendar for the Chancellor: schedules, confirms, and adjusts meetings, conference calls, and events as necessary, coordinates logistics (e.g., space, catering, equipment, travel, set-up, etc.) for meetings and events, coordinates with partner organizations on all collaborative meeting and scheduling matters 
• Serves as a Generalist performing complex administrative duties including corresponding and communicating independently on a wide variety of matters.
• Establishes a welcoming culture in the Chancellor’s office suite.
• Is a strategic partner to the Chancellor for donor outreach, entertainment, and scheduling and speaking preparation.
• Acts as office manager by keeping up with office supply inventory.
• Assists the Chancellor for meetings by preparing relevant documents and reviewing content of forthcoming meetings with appropriate lead-time.
• Ensures the accuracy of meeting notes and manage follow-up.
• Maintains accuracy of record system both electronic and paper.
• May be assigned other tasks as necessary.

Minimum Requirements: 

• Bachelor’s degree or equivalent combination of education and experience 
• Minimum 5 years related experience working in administration/operations
• Prior experience working with senior management and major stakeholders 
• Enjoys being the “front-line” face of a dynamic, entrepreneurial organization serving multiple constituencies 
• Exceptional verbal, written, and diplomatic skills 
• Ability to exercise discretion with confidential matters 
• Ease in developing relationships and forging professional partnerships 
• Team player with proven ability to work well with all levels of employees 
• Proficiency in MS Office Suite of programs with the highest levels of proficiency using Outlook, Word, Teams, and OneDrive 
• Capacity to learn new digital platforms easily 
• Strong organizational skills with an ability to multi-task and prioritize competing demands 
• Exhibit a polished and professional demeanor 
• Knowledge of Hebrew is a plus 
• Some night and weekend work expected.