Operations Manager

Hillel International | Oxford, OH, United States

Posted Date 8/10/2022

Operations Manager

Hillel at Miami of Ohio

Role Overview

Hillel at Miami seeks a highly organized, detail-oriented individual with strong office administration and facilities management skills to serve as our Operations Manager. This is a full-time position with excellent benefits, and is available to start September or October 2022. It includes some evenings and weekend hours to support programs and events. There is a greater workload during the academic year, with somewhat lighter hours during the summer and other school break periods. You will find a full list of responsibilities below.

What You’ll Bring to the Job

  • Office administration, facilities management, and financial record-keeping experience.

  • Attention to detail, flexibility, sense of humor, and excellent interpersonal and communication skills.

  • The ability to work both independently and as part of a team, be willing to lead or assist with program and facility setup and breakdown, and have the ability to prioritize and handle multiple assignments. Ability to lift 50 pounds.

  • Minimum of two to three years relevant work experience. 

  • Bachelor’s degree required.

What You’ll Do and What You’re Great At


  • Monitor and manage day-to-day and long-term business relationships and administrative functions

  • Maintain relations with all vendors and service providers

  • Manage all incoming correspondence

  • Manage internal calendaring of events

  • Maintain record of Board of Trustees agendas and minutes

  • Oversee technology systems including computers, phones, voice mail, etc.

  • Provide and/or manage administrative and logistical support for the staff, student leadership and lay leaders

  • Assist with event planning, coordination and staffing for Hillel events and activities throughout the year with team

Facilities Management

  • Oversee maintenance of building and facilities

  • Ensure that the building and grounds are welcoming, clean, and well maintained

  • Direct and supervise the work of janitorial service, gardener, and other tradespeople

  • Coordinate scheduling of facilities and outside rentals

  • Maintain office, kitchen and building supplies inventory, including regular and special shopping/purchasing for programs and events (must be availabl 2 - 3 Friday evenings a month during school year)


  • Work with senior staff to build and monitor annual budget

  • Plan expenses based on a 3 – 4-year financial history

  • Support Executive Director to track and predict income and timing

  • Work in close coordination with Finance Chair and Bookkeeper to deliver reports and relevant information to

  • the finance committee

  • Work in coordination with the Executive Director to ensure all income and expenditures

  • are correctly documenteddinate to ensure proper management of Hillel’s donor database, including tracking systems and reports

  • Supervise and ensure timely and accurate processing of all donations

Special Projects

  • Jewish religious and special event logistics

  • Other duties as determined by the Executive Director

What You’ll Receive

  • Competitive salary in the nonprofit marketplace. The salary range for this role is $45,000 - $50,000

  • A comprehensive benefits package, including health insurance, retirement plan, Life, AD&D and Long Term Disability (LTD) insurances, Flexible Spending accounts, 3 weeks paid vacation plus 10 sick days, and parental leave.

  • Great professional development, mentoring, and skill building opportunities

  • Free meals and University/Hillel swag

About Hillel at Miami

Hillel at Miami University is the center of Jewish life on campus in Oxford, Ohio. Our mission as an organization is to engage, connect, and empower Jewish students at Miami University by encouraging exploration of student Jewish identity, creating a vibrant Jewish community, and inspiring the next generation of Jewish leaders. Students are at the heart and soul of what we do here at Hillel. 

Hillel at Miami University, located in Oxford, Ohio, is the center of Jewish life on campus, about 45 minutes from Cincinnati, Ohio. We serve nearly 1,000 Jewish students on a campus of 16,500 undergraduates and 2,500 graduate students.

About Hillel International

In 1923, Rabbi Benjamin Frankel started Hillel with humble means, a noble mission and a breathtaking vision: to convey Jewish civilization to a new generation. Today, Hillel International continues to enrich the lives of Jewish students and is the largest Jewish campus organization in the world at more than 550 colleges and universities across North America and around the world. As Hillel evolves as an organization, the mission remains steadfast: to create lasting connections with every Jewish student that foster an enduring commitment to Jewish life, learning, and Israel and train them to become the next Jewish leaders.

Hilel at Miami is affiliated with Hillel International. Hillel International enriches the lives of Jewish students so they may enrich the Jewish people and the world, and envisions a world where every student is inspired to make an enduring commitment to Jewish life, learning and Israel.

Hillel is an equal opportunity employer. We are committed to creating an accepting and inclusive environment for all.

Salary45000.00 - 50000.00 Annual
Full Time
Organization Type
Retirement Plans | Medical Insurance | Paid Vacation | Parental Leave | Sick Days
Job Location

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