Synagogue Office Adminstrator

The Synagogue Administrator plans, coordinates, and manages the support staff, facilities, systems, and operations of B’nai Shalom of Olney (BSO) to ensure a smooth functioning of all congregational activity. The administrator is responsible for implementing the policies, principles, guidelines, and objectives of the congregation and overseeing its daily operations in a manner consistent with BSO’s values. The administrator is often the first point of contact for members and non-members alike and must present a warm welcoming presence.  The Synagogue Administrator provides direct supervision for non-clergy administrative staff.

Responsibilities:

• Work alongside Clergy and Directors to support a positive, team-based, work environment
• Supervises the day-to-day management of the synagogue’s administrative affairs, physical security, facility operations and membership needs.
• Serves as first point of contact for synagogue vendors
• Serves as the first point of contact for emergency response situations and works with the board to resolve any issues
• Makes decisions on inclement weather closings in consultation with the school directors and executive board
• Works with the Facilities House Committee to ensure smooth operation and appearance of building, grounds, property, equipment and daily programming setups
• Provides logistical support for all Shabbat/life cycle/High Holy Day services and synagogue activities
• Maintains a professional presence while serving as an ambassador and advocate for the synagogue, educating congregants and team members on synagogue offerings and capabilities
• Manages the successful marketing of all programming at BSO and produces clear and accurate communications and marketing materials
• Works closely with current, prospective, and past members on general needs, triages issues and directs them to the appropriate lay leader
• Maintains accurate membership records using synagogue management software to also include membership data, newsletters, minutes, and historical and archival records
• Coordinates all Congregational religious and social activity programs with appropriate committees while fostering a warm and caring environment for congregants, lay leaders, volunteers, staff, potential members and visitors.
• Maintains the master calendar of all synagogue programs and events
• Ability to work evening and weekend hours as needed to attend synagogue meetings, some events and some religious services
• Other tasks as assigned

Qualifications

A successful candidate will be able to:

• Work collaboratively with members of the congregation, volunteers and staff
• Demonstrate computer literacy and competence with website maintenance, social media, Microsoft Office and Shulcloud
• Show understanding and familiarity of Conservative Jewish religious practice, values and tradition and the ability to work effectively across the broad spectrum of Jewish affiliations
• Demonstrate excellent communication skills through written, oral, and electronic means
• Demonstrate strong organizational and multitask skills
• Maintain discretion, confidentiality and professionalism at all times
• Bachelor’s degree preferred.
• A minimum of 3 years of relevant professional experience preferred