Administrative Coordinator

Congregation Sha'are Shalom, Leesburg, VA | Leesburg, VA, United States

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Posted Date 7/10/2024

Job Summary:

Congregation Sha’are Shalom in Leesburg, VA seeks a highly motivated, detail oriented and friendly individual to provide administrative support on a wide variety of tasks to our staff, Board of Directors, and members. 


  • Excellent verbal and written communication skills
  • Proficiency in Google Suite as well as Microsoft Office programs, including Word and Excel 
  • Ability to able to follow directions closely and work independently with minimal supervision, multi-task, prioritize, and manage time effectively
  • Availability to respond to emails and messages on select weekends
  • At least 5 years administrative and/or customer service experience in a professional setting
  • Work experience with non-profit or synagogue a plus
  • Knowledge of Jewish customs and holidays a plus 

Administrative Assistance and Customer Service

  • Administrative tasks such as filing, copying, printing, making calls, retrieving and distributing mail
  • Coordinate facility rentals and space usage in the building
  • Order supplies for synagogue office and programs
  • Draft and send correspondence to members and donors, including annual membership renewals
  • Provide logistical support as requested by Board members for synagogue programs and events
  • Other duties as assigned by the Board 

Facilities Management:

  • Work with House Committee on monthly, annual, and semi-annual tasks for building maintenance
  • Serve as primary contact to schedule contractors and arrange building access for maintenance and repairs
  • Coordinate appointments and deliveries with contractors and vendors
  • Arrange weekly and as-needed schedule for custodial services
  • Coordinate security presence for events and building access for members and guests as instructed by the Board of Directors

 Membership Recruitment and Assistance

  • Provide support for the Membership Committee on tasks for prospective members and current members of the synagogue, including building tours
  • Keep membership records updated and provide reports on new members and resignations to staff and Board members

 Job Type:

This is a 30 hour/week position Monday-Friday during regular business hours with an occasional Sunday by request. In-office hours are expected at the synagogue building. The position requires a college degree and a minimum of 5 years related experience in office administration and/or customer service.

Salary25.00 - 25.00 Hour
Part Time, Contract, & Seasonal
Administrative Support
Organization Type
Job Location
Views 70

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