Transportation and Logistics Manager

Charles E. Smith Jewish Day School invites candidates to apply for the position of Transportation and Logistics Manager. Founded in 1965, CESJDS is a premier JK-12 Jewish day school with an international reputation for academic excellence and a vibrant pluralistic community guided by Jewish values.  The School has 850 students over two campuses, located in Rockville, MD.

The Transportation and Logistics Manager will plan, direct, and coordinate the transportation operations and logistics within the School and reports to the Chief Financial and Operating Officer. This is a full-time exempt management position. Hours for this position will generally be from 7:45am to 4:00pm with flexibility required.

Responsibilities include: 

Transportation

• Oversee the day-to-day operation of the school's transportation system, ensuring the safe and timely transportation of students.
• The transportation system encompasses daily arrival/dismissal of buses, shuttles between campuses, academic events, including field trips, and athletic events. 

• Establish and maintain effective communication channels between the families, school administration and bus companies to address concerns, provide updates, and gather feedback.

• Participate in recruitment initiatives, providing information on transportation services to prospective families.

• Collaborate with the Admission team to align transportation services with enrollment needs.

• Cultivate and maintain strong relationships with transportation service providers to ensure reliable and high-quality services.

• Develop and implement efficient bus routes and schedules that prioritize student safety and adhere to all federal, state, and local regulations.

• Regularly review and optimize routes to accommodate changes in enrollment, address traffic patterns, and enhance overall efficiency.

• Reviews and investigates student or bus operator issues and recommends or initiates appropriate action.

• Develop emergency procedures in conjunction with facilities management and School leadership as they relate to transportation.

• Work closely with the educational administrative team to coordinate efficient and organized arrival and dismissal procedures.

• Implement systems to account for student whereabouts during the dismissal process and enhance overall safety.

• Manage and update software applications related to transportation, including BusWhere and transportation-related fields in PowerSchool.

• Explore and implement technological solutions to enhance communication, tracking, and overall efficiency within the transportation department.

• Stay informed about local, state, and federal regulations governing school transportation.

• Ensure compliance with safety standards, licensing requirements, and other relevant regulations.

• Oversee all aspects of clearing, testing, and training of CESJDS employees selected to drive school-owned vehicles. 

• Manage preventative maintenance and repairs of van and activity buses. Maintain MVA registration on all school owned vehicles.

• Assist in the development and management of the transportation budget.

• Identify cost-saving opportunities without compromising the quality and safety of transportation services.

• Request quotes, negotiate contracts, monitor performance, and address any issues or concerns promptly with transportation companies.

• Communicate regularly with faculty, students, and parents in person (both one-on-one and large groups), via phone and through email and social media.

• Serves as a member of the Emergency Management Team. 

• Other duties as assigned by the CFOO.

Logistics:

• Oversee the day-to-day operation of renting the School’s facilities to interested parties. 

• Primary point of contact for logistics including questions, room-setup, tours, and tracking payments for parties interested in renting CESJDS facilities.

• Review incoming Facility Rental Request Forms and cross-reference the Reservation System to determine availability.

• Work in conjunction with Facilities, IT, the Business Office, and CFOO to record approved requests and to generate a contract for parties interested in renting CESJDS facilities.

• Work in conjunction with Facilities and Security to ensure that the reservation system is up to date with correct information.  

• Other duties as assigned by the CFOO.

• Candidates should have a Bachelor’s degree or equivalent.  

• 3 years of prior experience or formal training in lieu of a degree will be considered.  

• Valid driver’s license and clean driving record.

• Excellent analytical and diagnostic skills with a proactive approach to problem solving required.

• Ability to effectively respond to complex inquiries and/or complaints.

• Excellent communication skills, both verbal and written.

• Proficient in MS Office

• Highly motivated and organized.

• Ability to collaborate effectively with others and have a problem-solving mindset.

• Cover letter is required for this role.

Working Conditions

Work is performed inside and outside the building with exposure to inclement weather and unpredictable crisis situations.  

To learn more about this opportunity, the School, and to apply, please visit https://www.cesjds.org/about/work-at-cesjds.

Work Environment  

In accordance with the School's duty to provide and maintain a workplace that is free of known hazards, the School has adopted a mandatory Vaccination Policy to safeguard the health of our employees and their families and the community at large from infectious diseases such as COVID-19 and the flu, which may be reduced by annual vaccinations. This policy complies with all applicable laws and is based on guidance from the Centers for Disease Control and Prevention (CDC) and local health authorities, as applicable. 

The Charles E. Smith Jewish Day School is an equal opportunity employer. We evaluate all applicants without unlawful consideration of race, color, age, religion, gender, marital status, disability, veteran status or any other characteristic protected by applicable law. The School encourages candidates from diverse backgrounds to apply.