Admissions and Office Administrator

Hebew Union College - Jewish Institute of Religion | Remote, United States

Posted Date 11/14/2022

About Hebrew Union College: Founded in 1875, Hebrew Union College-Jewish Institute of Religion is North America's leading institution of higher Jewish education and the academic, spiritual, and professional leadership development center of Reform Judaism.

HUC-JIR educates leaders for service to American and world Jewry as rabbis, cantors, experts in Jewish education, and Jewish nonprofit management professionals, and offers graduate degree programs to scholars and clergy of all faiths. With learning centers in Cincinnati, Jerusalem, Los Angeles, and New York, HUC-JIR's scholarly resources comprise renowned libraries, archives, museum collections, biblical archaeology excavations, and academic publications. HUC-JIR invites the community to an array of cultural and educational programs that illuminate Jewish identity, history, and contemporary creativity, and foster interfaith and multiethnic understanding.

HUC Employee Benefits: Hebrew Union College recognizes employees as one of the most valuable assets to the success of the college. That is why we make it our highest priority to offer a competitive benefits package. Some of those benefits include, but are not limited to:

  • Medical, Dental, Vision
  • Life Insurance, Long Term Disability
  • Retirement Savings Plan -403b
  • Paid National and Jewish Holidays
  • Paid Vacation and Sick Day
  • Paid Parental Leave
  • Paid Tuition Benefits
  • Employee Assistance Program

Core Values

Employees are expected to model Hebrew Union College’s Core Values:

  • Honesty and Integrity
  • Kindness and Decency
  • Openness and Transparency
  • Responsible Empowerment
  • Trust and Security
  • Diversity and Inclusion

Position Summary

The Admissions and Office Administrator (AOA) is a key, front-line personality for the care and quality control of the admissions process for all applicants, the members of the ORA, and the faculty and alumni involved in the admissions process. The AOA works with the Program Directors and applicants directly to ensure a caring, equitable and fair process for all involved.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:



  1. First responder to all emails ([email protected]) and phone messages that come into the ORA.
  2. To track each applicant’s progress—and communicate that progress—throughout the admissions process.
  3. Download/upload transcripts, test scores, and other relevant files into candidate portfolios.
  4. Organize and schedule all interview committees.
  5. Prepare application files for committees and record committee scores in the appropriate places.
  6. To ensure timely communication to all applicants, before, during, and after their admission decision is rendered. This includes invitations to interview, scheduling of interviews and/or auditions as well as campus visits (when required for admissions).
  7. To track and communicate with all deferred, admitted students.
  8. To manage courses, learning opportunities, coaching/mentorship, and programs created to support and recruit admitted applicants. These include:
    1. Seminary Hebrew Program
    2. The Great Jewish Bookshelf
    3. HUC Connect Masterclass(es)
    4. New Student Welcome events
  9. Send books and gifts out to admitted students.
  10. Support visiting applicants and admitted students through coordination with student interns, including arranging for travel reimbursements (except for interviews).


  1. Support the Sr. Director’s calendar and monitor for new/rescheduled appointments
  2. Responsible for the creation and dissemination of admissions calendars for each academic year (working with the ORA Directors and Program Directors).
  3. Responsible for providing names and contact information for Open House and campus visit invitations
  4. Manage student and alumni ambassadors, and visit prospective applicants reimbursement process to insure
  5. Work with Associate Director(s) on annual referral campaign (email/alumni newsletters) and send thank you notes to faculty, students and alumni involved in recruitment.
  6. Send thank you notes to faculty, students, and alumni involved in admissions events and interviews.
  7. Perform other duties as assigned.

Minimum Qualifications

Education and Experience

  • Bachelor’s degree with one (1) year experience; or Associate’s degree with three (3) years’ equivalent experience; or five (5) years’ equivalent experience.
  • 1+ years experience working in higher education preferred

Knowledge, Skills & Abilities

  • Knowledge of FERPA regulations and the ability to handle confidential information;
  • Demonstrate proficiency in standards and best practices in higher education, including contemporary standards on improving access and support for all applicants;
  • Keen record-keeping skills with fine attention to detail;
  • Professional and courteous communicator, with program directors and applicants alike;
  • Kind, an honest and friendly person willing to be a part of a dynamic, remote professional team;
  • Must be self-motivated, organized, and able to manage many moving pieces and overlapping timelines simultaneously


  • Microsoft Office + Teams
  • Comfort with online portals for downloading/uploading scores and transcripts (e.g., Parchment)
  • 2+ years experience with database and/or information systems
    • HUC is currently using Empower SIS

Work Environment & Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

Equal Employment Opportunity

Salary50000.00 - 53000.00 Annual
Full Time
Admissions Associate
Organization Type
Education & Schools
Retirement Plans | Dental | FSA | Life Insurance | Medical Insurance | Paid Holidays | Paid Vacation | Parental Leave | Sick Days | Vision
Job Location

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